Senior Executive Assistant

Our hospitality-driven real estate brand is growing, and we are seeking hard-working and passionate top talent to grow their careers with us! If you are interested in being a pioneer with AVE as we continue to expand our portfolio of luxury flexible-stay apartment communities nationwide, apply today for an opportunity to join our award-winning team. For four consecutive years, AVE has been ranked in our tier as #1 Apartment Operator in the country, based on resident survey scores through the Kingsley Survey program!

AVE is seeking a seasoned, senior-level professional to provide the highest level of executive support to the EVP of Asset and C-Suite team. 

This is a full-time position of Monday through Friday 8:00am to 5:00pm onsite in our Plymouth Meeting, PA office. 

Responsibilities include but are not limited to:

• Fulfill a wide range of administrative support responsibilities for the EVP of Asset and C-Suite team on a daily basis
• Understand and embody the AVE and Korman Communities' mission, vision, and values and impart those principles to onsite leaders and team members on a daily basis
• Support the EVP of Asset and C-Suite team in managing the day-to-day operations of AVE/Korman Communities
• Serve as a liaison between the EVP of Asset, C-Suite team, and onsite leadership as well as home office leaders of all departments
• Build strong relationships with all team members to ensure effective communication
• Communicate priorities and expectations to onsite and brand leadership team members
• Strategically manage the EVP of Asset and C-Suite team's time to ensure high priority projects, meetings, and deadlines are handled efficiently, including calendar management, scheduling meetings, coordinating catering, making travel arrangements and reservations, etc.
• Track expenses and ensure expense reports are paid in a timely manner for EVP of Asset and C-Suite team
• Enable the EVP of Asset and C-Suite team to make decisions quickly and effectively by organizing and presenting information in an actionable and efficient manner
• Proactively anticipate needs and provide advance preparation for meetings, which may include printing documents, pulling reporting, ordering catering, creating agendas, etc.
• Partner with IT to ensure the EVP of Asset and C-Suite team have the tools and systems access they require
• Act as a go-to point of contact to proactively address and resolve issues or answer questions that may arise as well as respond to requests on behalf of the EVP of Asset and C-Suite team by email, phone, and in person
• Monitor project progress and deliver updates to the EVP of Asset and C-Suite team in a timely manner
• Continuously identify opportunities for improvement and take the initiative to improve organizational processes
• Prepare and facilitate leadership meetings, including creating an agenda, arranging meeting details, and following up on action items afterwards
• Prepare reports and analysis and maintain an in-depth knowledge of AVE/Korman Communities' systems and tools
• Possess the highest level of professionalism and maintain complete confidentiality on a daily basis

Requirements:

• Minimum 3-5+ years of experience in a senior-level executive support role required
• Prior onsite experience in the hotel, real estate, or property management industries strongly preferred
• Exceptional written and verbal communication skills, with previous experience communicating on behalf of c-suite executives
• Strong project management skills
• Ability to proactively anticipate and resolve issues before they arise and act with a high sense of urgency
• Proven success juggling multiple responsibilities simultaneously in a fast-paced corporate work environment
• Flexibility to both successfully execute tasks and approach day-to-day with a strategic mindset
• High level of adaptability and willingness to take on projects and tasks in any and all areas of our business

#LI-onsite

The Perks

• Fun, positive, and collaborative work environment
• Robust training program and ongoing professional development opportunities
• Comprehensive benefits package including: PTO, medical, vision, dental, and 401k (permanent full-time roles only)
• Enjoy a special day to celebrate in your birthday month each year with paid Birthday Time Off (permanent part-time and full-time roles only)
• Opportunities to give back including: participation in AVE's regular drives and fundraisers in addition to paid Volunteer Time Off each year to volunteer with your non-profit organization of choice (permanent part-time and full-time