Executive Assistant

The Opportunity

Brightflag is the fastest growing company in the legal tech space and the #1 rated enterprise legal management product on G2. We’re bringing a trailblazing product, which is truly differentiated, to a fast growing market. We help legal functions transform and partner with customers to create genuine value for their businesses. 

Our Chief Customer Officer is excited to hire an Executive Assistant who will support him & be a huge part of helping Brightflag grow to new heights! The Executive Assistant will be responsible for providing executive level administrative support & ensuring the Chief Customer Officer is prepared with all materials and information needed for meetings, travel, etc. If you are looking for an opportunity to learn from passionate, intelligent, future focused professionals & make a huge impact within the technology space, apply today!

 

What You Will Be Doing

Executive Support

• Manage Chief Customer Officer’s calendar
• Organize virtual and/or in-person meetings 
• Including coordinating with other members of Leadership, logistics, distributing internal and external reminders, and preparing meeting materials 
• Anticipate Chief Customer Officer’s needs depending on workload in coming weeks
• Sync with Chief Customer Officer’s direct reports to understand how much time is needed and if the meeting materials are prepared
• Draft, review and send communications on behalf of Chief Customer Officer
• Complete tasks assigned by Chief Customer Officer in timely manner
• Take minutes of team meetings and follow up with the team on action items
• Send Chief Customer Officer reminders for important employee milestones
• Gift giving/swag for internal and external stakeholders on behalf of Chief Customer Officer and Brightflag
• Notate clients and prospects that the Chief Customer Officer meets with each month
• Input clients and prospects into Salesforce campaign for Chief Customer Officer to send monthly update email
• Create, manage, and execute slide decks for weekly All Hands team meeting
• Submit and track Chief Customer Officer expenses
• Assist with new hire equipment set up and distribution
• Book travel and hotel accommodations for Chief Customer Officer and other members of the Leadership Team

In-Office Support

• Be on site whenever the Chief Customer Officer is in our New York City office
• Organize catering of meals when necessary
• Conduct office manager responsibilities, including liaising with landlord and ensuring the office is stocked with supplies
• Welcome visitors when Chief Customer Officer has in person meetings
• Reserve conference rooms as needed for Chief Customer Officer and other team meetings
• Assist out-of-town employees with office logistics (signing in, guest passes, directions, etc.)
• Organize shipping as needed
• Other duties as assigned

 

Skills & Experience  

• 2-3 years’ prior experience in supporting executive level leadership
• Detail oriented self starter with the ability to prioritize and balance conflicting demands 
• Excellent analytic, problem solving and organizational abilities
• Works well under pressure and has the ability to share feedback as needed
• Demonstrates strong interpersonal skills and works effectively with people at all levels
• Energetic and eager to tackle new projects and ideas
• Ability to exercise independent judgment and make decisions 
• Excellent Google Workspace, writing, and editing skills
• Comfortable interacting with high-level executives and ability to maintain confidentiality

 

Life @ Brightflag

We’re growing fast and so is the experience we can offer you:

• A huge opportunity to make a real impact, to shape what we do and where we are going.
• The exposure and challenge you need to learn, grow and progress your career in a rapidly growing scale-up.
• Complex technical and business problems to solve and the trust and autonomy you need to go and solve them.
• A sound, helpful team, in a friendly, values-driven and inclusive environment.
• Competitive salary: $72,000.00 USD
• Share options.
• 20 days vacation + 4 company ‘Reset’ days throughout the year.
• Comprehensive health insurance.
• Fully flexible work location and work patterns so you can balance life at home with life at work.  
• Learning subsidy of $2,000 annually, to spend as you wish, plus study and examination leave where applicable. Our ‘bookworm’ program also enables you to order a boo