Records Specialist

Job Posting Title:

Records Specialist

Department:

Metropolitan Detention Center

Location:

100 DEPUTY DEAN MIERA DR SW

Pay:

$18.15 - $25.73

Close Date:

July 18, 2025

Employees at Bernalillo County enjoy the ability to team up with each other to build a high quality of life for our county residents, communities, and businesses. In addition to being an organization with a strong focus on work-life balance, building a culture of flexibility, learning, and belonging the County offers many benefits. Employees of Bernalillo County enjoy many thoughtful rewards such as, but not limited to generous leave accruals; career development opportunities; remote & flex-work options as appropriate; longevity pay; education assistance program; health benefits; lucrative retirement; and so much more.

FUNCTIONAL AREA: LEGAL
The IPRA Technician performs administrative support tasks to assist department with record management programs, public records requests, and maintenance of official records. Assist with training staff in records management, including assisting in development of training materials to meet users’ needs, schedules, and coordinates training sessions.

FUNCTIONAL AREA: METRO DETENTION CENTER (MDC)
The MDC Records Technician performs confidential administrative support tasks to assist department with record management programs, public records requests, and maintenance of official records. Other processing operations the department includes the indexing, scanning, disposition of records. Assist with training staff in records management, including records retention procedures and assist in development of training materials to meet users’ needs, schedules, and coordinates training sessions.

FUNCTIONAL AREA: RISK MANAGEMENT
The Records Specialist coordinates the storage, destruction and imaging for paper and electronic public records in compliance with State and Federal law. Position provides instruction and training to departments on a routine basis and conduct records activates off-site regularly.

DUTIES AND RESPONSIBILITIES

FUNCTIONAL AREAS

LEGAL - IPRA TECHNICIAN

• Plans, organizes and coordinates the Inspection of Public Records Act (IPRA) requests and activities of the Bernalillo County Office; acts as the central records custodian for the Bernalillo County; ensures distribution and compliance with IPRA requests is in accordance to State law.
• Participates in the development and implementation of IPRA goals, objectives, policies, and priorities; recommends and implements resulting policies and procedures.
• Serves as the central IPRA liaison for the Bernalillo County with other County departments, divisions, outside agencies and the general public; recommends resolution to sensitive and controversial issues.
• Serves as the liaison between the County Council and the County Legal Department to compile all new and amended Resolutions and Ordinances for codification with American Legal Publishing.
• Maintains all official County records and archives, review for accuracy.
• Assists in researching and responding to various information requests and inquiries from County departments, divisions, outside agencies and the general public.
• Provides and coordinates IPRA and Open Meetings Act training in accordance with State and County laws for all County Departments and Divisions. 
• Required to respond to public inquiries received from Next Request Portal; provides information as requested within the area of assignment.
• Attends and participates in professional group meetings; stay abreast of new trends and innovations in the field of Inspection of Public Records.
• Assists in the compliance with the Open Meetings Act. 
• Incumbent(s) in this classification may handle sensitive and/or confidential records, plans, documents or decisions that require maintaining confidentiality of sensitive information.  

*The above information is intended to outline the general nature and scope of the duties required for this position. It is not an exhaustive list and may vary depending on specific job assignments and responsibilities. 

MDC - RECORDS TECHNICIAN

• Assists in the planning, organization and implementation of an MDC records management system including the maintenance, storage, retention, retrieval and destruction of records and documents in accordance with administrative, legal fiscal requirements and also; local, state and federal laws.
• Provides technical support to public and governmental agencies related to the file and document inventories; assists in the creation a