DOC Pontiac CC Medical Records Office Assistant

Agency :  Department of Corrections - Pontiac Correctional Center
Closing Date/Time: 06/11/2024 11:59 p.m.
Salary:   Anticipated Starting Salary (Effective 7/1/24) $3,792 a month; Full Range $3,792 - $4,986 a month.  
Job Type:   Salaried 
County:   Livingston  
Number of Vacancies:   1  
Plan/BU: RC014   

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended.  When applicable, title that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application.  Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility.  Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

Posting Identification Number  38294 

 

Position Overview

The Illinois Department of Corrections is seeking an energetic candidate to serve as the Office Assistant in Medical Records at Pontiac Correctional Center. The ideal candidate will possess strong organizational and communication skills and enjoy seeing tasks through from start to finish. We encourage all qualified candidates to apply!

Job Responsibilities

1. Updates and maintains medical records for the Unit.
2. Keyboards and distributes individual in custody call passes and paperwork for scheduled appointments within the Health Care Unit.
3. Completes filing of medical information including diagnostic reports, medication sheets, and various pertinent correspondence in appropriate medical files of individuals in custody and employees verifying files are up to date.
4. Assists in processing worker's compensation claims.
5. Assists other Health Care Unit staff in the performance of duties and serves as back up to other Office Assistants.
6. Processes and reviews all orientation charts.
7. Performs other duties as required or assigned which are reasonably within the scope of the duties and responsibilities enumerated above.

Minimum Qualifications

1. Requires knowledge, skill and mental development equivalent to two (2) years of secretarial/business college, or completion of high school and two (2) years of related office experience, or two (2) years of independent business experience.
2. Requires ability to keyboard accurately at 35 words per minute.

Conditions of Employment

1. Requires ability to pass the IDOC/IDJJ background check.
2. Requires ability to pass a drug screen.  The use of unauthorized drugs by an employee, regardless of the position held, is prohibited.
3. Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

About the Agency

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion.  This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimi