Executive Assistant

Location:

Foss Home

Shift:

Days (United States of America)

Scheduled Weekly Hours:

40

Worker Type:

Regular

Exemption Status:

Yes

Job Summary:

Serves as primary liaison for the assigned Executive or Officer with system staff and representatives from external organizations, visitors and board members. Effectively integrates work of the assigned Executive or Officer with that of the President/CEO and Executive Leadership Team. Ensures administrative management of work activities is effective, accurate, and timely; consistently ensures a gracious and professional decorum on behalf of the Executive or Officer and the organization at all times. Ensures efficiency and organization to assigned office. Reporting Structure: Executive Vice President

Job Duties:

• Effectively anticipates needs and workload of Executive or Officer; identifies and addresses daily, intermediate and long-term needs and issues and plans accordingly.
• Management of schedule, coordination of meetings with other participants; workload; mail; travel, etc.
• Effectively manages planning schedule for major projects ensuring coordination and timing with other participants and project owners.
• Briefs Executive or Officer on these activities.
• Effectively manages routine clerical functions.
• Screens telephone calls and assists individuals, appropriately directing calls to system staff.
• Manages coordination and development of agendas for committees, meetings, and visitors.; prepares Executive or Officer for meetings and provides necessary materials.
• Attends identified committee meetings to take minutes and to provide follow through on next steps.
• Maintains accurate records.
• Sorts and screens mail; may independently respond to and follow up on issues as appropriate.
• Independently drafts correspondence for signature.
• Effectively manages schedule for (Executive or Officer, balancing routine schedule with strategic and emergent needs.
• Accurately and effectively manages travel arrangements.
• Completes reconciliations in accurate and timely manner.
• Coordinates group travel, lodging accommodations, breaks, dinner, and other related activities for various functions.
• Maintains Information Technology and Communications requirements for assigned office.
• Establishes and maintains resource and reference files and materials.
• Provides coverage for other offices as necessary.
• Maintains a working knowledge of System activity.
• Assistsin development and management of budget.

Work is typically performed in an office environment. Accountable for satisfying all job specific obligations and complying with all organization policies and procedures. The specific statements in this profile are not intended to be all-inclusive. They represent typical elements considered necessary to successfully perform the job.

*Relevant experience may be a combination of related work experience and degree obtained (Associate’s Degree = 2 years; Bachelor’s Degree = 4 years).

Position Details:

Education:

High School Diploma or Equivalent (GED)- (Required)

Experience:

Minimum of 9 years-Relevant experience* (Required)

Certification(s) and License(s):

Skills:

Clerical I, Communication, Computer Literacy, Group Problem Solving, Interpersonal Communication, Multitasking, Organizing, Teamwork, Working Independently

OUR PURPOSE & VALUES: Everything we do is about caring for our patients, our members, our students, our Geisinger family and our communities.

• KINDNESS: We strive to treat everyone as we would hope to be treated ourselves.
• EXCELLENCE: We treasure colleagues who humbly strive for excellence.
• LEARNING: We share our knowledge with the best and brightest to better prepare the caregivers for tomorrow.
• INNOVATION: We constantly seek new and better ways to care for our patients, our members, our community, and the nation.
• SAFETY: We provide a safe environment for our patients and members and the Geisinger family. 

We offer healthcare benefits for full time and part time positions from day one, including vision, dental and domestic partners. Perhaps just as important, we encourage an atmosphere of collaboration, cooperation and collegiality.

We know that a diverse workforce with unique experiences and backgrounds makes our team stronger. Our patients, members and community come from a wide variety of backgrounds, and it takes a diverse workforce to make better health easier for