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Exemption Status:

Non-Exempt

Hiring Range:

$18.30 - $32.94

Please note that the final offer may vary within this range based on a candidate’s experience, skills, qualifications, and internal equity considerations.

Schedule Details:

Monday, Wednesday

Scheduled Hours:

7:00 am -3:30pm

Shift:

1 - Day Shift, 8 Hours (United States of America)

Hours:

0

Cost Center:

99940 - 5590 Accounts Payable

This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.

Everyone Is a Caregiver

At UMass Memorial Health, everyone is a caregiver – regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day.

Oversees the timely processing of incoming mail to ensure all vendor correspondence is handled according to established procedures. Prepares and reviews invoice packages (to include matching of invoices to purchase orders) and check requests for processing within the accounting information system. Prepares weekly cash requirement needs listing. Processes accounts payable check payments and/or wire transfers, as needed.

Maintains accurate listing of active and approved vendors. Monitor’s vendor account balances to ensure timely payment. Acts as liaison between Hospital and vendor to resolve vendor discrepancies and payment inquires.

Assists with preparation of month end accounts payable reporting. Responsible for proper record-keeping of all accounts payable documentation. Also maintains the petty cash system for the Finance office and ensure it is always in balance and performs other tasks, as assigned.

I. Major Responsibilities:

1. Oversees timely processing of incoming invoices.
2. Prepares and reviews invoice packages.
3. Prepares weekly cash requirement needs listing.
4. Processes accounts payable payments.
5. Maintains accurate listing of active and approved vendors.
6. Assists with preparation of month end reporting.
7. Maintains proper documentation.

Standard Staffing Level Responsibilities:

1. Complies with established departmental policies, procedures and objectives.
2. Attends variety of meetings, conferences, seminars as required or directed.
3. Demonstrates use of Quality Improvement in daily operations.
4. Complies with all health and safety regulations and requirements.
5. Respects diverse views and approaches, demonstrates Standards of Respect, and contributes to creating and maintaining an environment of professionalism, tolerance, civility and acceptance toward all employees, patients and visitors.
6. Maintains, regular, reliable, and predictable attendance.
7. Performs other similar and related duties as required or directed.

All responsibilities are essential job functions.

II. Position Qualifications:

License/Certification/Education:
Required:
Minimum of High School Diploma or GED.

Experience/Skills:
Required:
1. 1 to 3 Years Accounts Payable &/or General Ledger Experience.

Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements.

Department-specific competencies and their measurements will be developed and maintained in the individual departments.  The competencies will be maintained and attached to the departmental job description.  Responsible managers will review competencies with position incumbents.

III. Physical Demands and Environmental Conditions:

1. This job requires that weight be lifted, or force be exerted.

2. This job requires exposure to the following environmental conditions.
 

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