Legal Billing Specialist

Please note that Jackson Walker is not currently accepting search firm submissions in connection with this opening.

Legal Billing Specialist

FLSA Status: Non-Exempt

Department: Accounting

Reports To: Billing Department Manager

POSITION SUMMARY:

Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for a Billing Specialist in our Dallas, Austin, or Houston offices. The Billing Specialist is responsible for coordinating client billing processes, ensuring accuracy, compliance with engagement terms, and adherence to firm billing guidelines. This role partners closely with attorneys, accounting leadership, and internal departments to deliver timely, accurate, and client-compliant billing services.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Client Billing & Matter Setup

• Open and maintain client and matter records, including billing formats, rates, and contact details.
• Review engagement letters to ensure billing compliance and configure systems accordingly.
• Set up and manage special billing arrangements, rates, and disbursements.
• Apply trust/retainer funds at time of billing as needed.
• Submit e-bills, rates, budgets, appeals, etc. into various e-bill sites as needed.

Pre-Bill & Invoice Management

• Manage the receipt of prebills via the PrebillManager application.
• Generate, distribute, and track pre-bills for attorney review and approval as requested.
• Follow up on outstanding pre-bills and escalate non-compliance to firm leadership.
• Edit and finalize bills per attorney instruction while ensuring adherence to firm billing policies.
• Process write-offs and billing adjustments as approved.

Compliance & Collaboration

• Ensure compliance with firm billing guidelines and client billing requirements.
• Support internal audits and respond to billing-related inquiries.
• Partner with attorneys and firm leadership to address complex billing scenarios.

QUALIFICATIONS: