Finance Assistant - Administrative Assistant

The Finance Assistant is an entry-level position within the finance department of an organization supporting Investor Relations, Financial Planning and Analysis, Internal Audit, Tax and Accounting. The primary responsibility of the finance assistant is to provide support in various financial and administrative tasks. The specific job duties may vary, but here is a general job description for the  Finance Assistant:

• Financial Data Entry: Accurately and efficiently enter financial data into accounting software or spreadsheets. This may include invoices, receipts, expenses, payroll data, and other financial transactions.
• Investor Relations: Assist with setting up investor conference calls and scheduling investor meetings.  Support the quarterly earnings release process by preparing the quarterly Briefing Book with supporting material for the earnings conference call. Update Wall Street Analyst consensus tables in excel and prepare schedules comparing actuals/forecast to consensus. Update notes sections of our IR Database to track investor meetings and feedback.
• Accounts Payable: Assist with invoice processing during busy times of the quarter, ensuring accuracy and proper authorization. Prepare payment requests, purchase orders, and maintain vendor records.
• Assist with tracking department spending to ensure budget compliance
• Assist the tax department with pulling files and organizing materials as needed to assist with audit requests and tax filing requirements.
• Documentation and Filing: Organize and maintain financial records, documents, and reports in both electronic and physical formats. Ensure compliance with record-keeping policies and procedures. Support the accounting team, make copies and prepare binders as needed for Board meetings.
• Prepare and maintain the finance organization chart.
• Audit Support: Assist with internal and external audits by providing necessary documentation and answering queries related to financial transactions and records.
• Data Analysis: Perform basic financial analysis and calculations, such as calculating variances, ratios, and percentages, to support decision-making processes.
• Communication: Collaborate with other team members and departments to resolve financial issues, provide support, and ensure timely and accurate financial processing.
• Compliance: Adhere to relevant accounting principles, regulations, and company policies. Stay updated on changes in accounting standards and contribute to maintaining internal controls.
• Administrative Tasks: Provide general administrative support, including answering phone calls, responding to emails, and assisting with other office tasks as needed.
• Reports to the CFO with dotted line to his direct reports.
• Other Duties as Assigned 

Skills and Qualifications:

• Associates degree is preferred but not required
• Basic knowledge of Finance and Accounting preferred but not required
• Proficiency in using Excel spreadsheet applications and presentations in Power Point
• Attention to detail and accuracy in data entry and financial calculations
• Strong organizational and time management skills
• Ability to work independently and as part of a team
• Excellent communication and interpersonal skills
• Strong analytical and problem-solving abilities

WHY WORK FOR ALARM.COM?

• Collaborate with outstanding people: We hire only the best. Our standards are high and our employees enjoy working alongside other high achievers.
• Make an immediate impact: New employees can expect to be given real responsibility for bringing new technologies to the marketplace. You are empowered to perform as soon as you join the Alarm.com team!
• Gain well rounded experience: Alarm.com offers a diverse and dynamic environment where you will get the chance to work directly with executives and develop expertise across multiple areas of the business.
• Focus on fun: Alarm.com places high value on our team culture. We even have a committee dedicated to hosting a stand-out holiday party, happy hours, and other fun corporate events.
• Alarm.com values working together and collaborating in person.  Our employees work from the office 4 days a week.

COMPANY INFO
Alarm.com is the leading cloud-based platform for smart security and the Internet of Things. More than 7.6 million home and business owners depend on our solutions every day to make their properties safer, smarter, and more efficient. And every day, we’re innovating new technologies in rapidly evolving spaces including AI, video analytics, facial recognition, machine learning, energy analytics, and more.  We’re seeking those who are