Dining Services Talent Acquisition Specialist

JOB SUMMARY

Under the general supervision of the HR Manager, the Talent Acquisition Specialist is responsible for performing a wide range of complex professional human resource duties as it relates to recruitment and hiring. Serves as an expert in a subset of human resource functions including but not limited to, the coordination of all Department of Dining Services non-state hiring.

DUTIES AND RESPONSIBILITIES

• Screens, interviews, refers, and recommends candidates for all state and non-state employment within the DDS; coordinates with HR manager on all open positions, prepares justifications and coordinates all necessary documents for approval and keeps Unit Managers, Directors/ HR Manager and Executive Director apprised of the status of open positions in a timely and efficient manner.
• Responsible for coordinating and implementing job advertisements and works with vendors to ensure ads are placed timely; ensuring when needed advertising is consistent and constant and coordinates with DDS Marketing on advertisement language and visual design.
• Develops materials for special recruitment programs.
• Conducts and attends job fairs as necessary; oversees the orientation and promotion process and tracks internal job postings and processes union work transfer requests according to the CBA and DDS policies.
• Tracks employees who have recall eligibility; manages temporary employment offers and coordinates job audits, salary equity reviews and makes compensation recommendations for all employees, including new hires.
• Ensures proper organizational structure, use of classification system and implementation of compensation plan; maintains databases, records, reports as they relate to hiring, employee databases, orientations, schedules, overtime and EEO statistics for state and non-state employees and provides open position reports and quarterly position comparison reports.
• Initiates payroll changes for new hires, transfers, promotions, demotions, resignations, terminations in a timely fashion for all non-state employees; collaborates with Management to updates and create all DDS job descriptions, including but not limited to union positions, internal state positions and non-state positions and coordinates and conducts exit interviews and provides feedback to ADs and Executive Director.
• Analyzes problem situations and takes or recommends appropriate action; provides guidance and direction on personnel and payroll matters to ensure compliance with collective bargaining agreements, state regulations, federal laws and University policies and procedures and works within all university and departmental guidelines and communicates as needed with other University offices/outside agencies to request or provide information or to clarify procedures.
• As needed or assigned, may be responsible for special projects or operations which may be on-going or short-term and which require planning, coordination, and supervision, and which are necessary to the work of the unit; works collaboratively to plan the employee annual workshop and performs office management duties; directs the workflow and supervises the processing of administrative and personnel paperwork.
• May supervise clerical staff as necessary.
• Implements and may assist in developing training programs; cross-trained and may fill in as the backup for the HR Specialist - Benefits and performs other duties as assigned.

MINIMUM QUALIFICATIONS

1. Bachelor’s Degree in Human Resource Management, Business, or closely related field or equivalent combination of education and experience.
2. Three to five years’ experience working in a Human Resource classification in a mid-sized to large organization.
3. Experience with recruiting and interviewing.
4. Knowledge of Human Resources principles, policies and practices.
5. Knowledge of state and federal laws, statutes and regulations.
6. Ability to evaluate and research alternatives, gather and report data.
7. Ability to analyze complex problems quickly and determine effective solutions.
8. Ability to work independently.
9. Good organizational skills including attention to detail and ability to multi-task.
10. Excellent interpersonal and oral and written communication skills.

PREFERRED QUALIFICATIONS

1. At least one year of recent human resources office experience in a higher education or government setting.
2. Experience working with employee unions and collective bargaining agreements.
3. Previous experience working in food service human resources.
4. SHRM-CP or PHR Certification.
5. Excellent computer skills including experience with Microsoft Office.
6. Knowledge of payroll systems and HRIS.