Student Associate – Business Services (Work-Study)

Job Posting Title:

Student Associate – Business Services (Work-Study)

----

Hiring Department:

Department of Psychology

----

Position Open To:

All Applicants

----

Weekly Scheduled Hours:

15

----

FLSA Status:

Non-Exempt from FLSA

----

Earliest Start Date:

Immediately

----

Position Duration:

Expected to Continue Until Dec 31, 2026

----

Location:

UT MAIN CAMPUS

----

Job Details:

General Notes

This is a Workstudy position for students attending UT Austin.

• A workstudy Fall 2026 award letter must be attached along with the other required application materials to be considered

• This position is in-person

• Spring 2027 employment may be considered with performance and Spring 2027 workstudy secured

Purpose

The Psychology Department Business Office is seeking a dependable and detail-oriented Work-Study Student Associate to provide administrative and operational support to the department. The student will assist with routine business office functions, including document management, data entry, purchasing support, reconciliation, filing, and general administrative tasks.

This position provides an opportunity to gain practical experience in university business operations, financial administration, customer service, and professional office procedures within an academic environment.

Responsibilities

Administrative Support

• Provide general administrative support to the Psychology Department Business Office.

• Organize, scan, upload, and maintain electronic and paper records.

• Assist with filing and maintaining departmental documentation.

• Enter and update information in university systems and spreadsheets.

• Assist with preparing routine correspondence, forms, and reports.

• Monitor shared office email or administrative requests and route questions to the appropriate staff member.

Financial and Business Operations Support

• Assist with routine purchasing and procurement-related activities.

• Help organize receipts, invoices, and supporting documentation.

• Assist with reviewing transactions for completeness and accuracy.

• Support reconciliation of departmental financial records under staff supervision.

Departmental Operations

• Assist with special projects and administrative assignments as needed.

• Support preparation of materials for meetings and departmental activities.

• Assist with inventory tracking and organization of office supplies.

• Provide basic customer service to faculty, staff, students, and visitors by directing questions to the appropriate department contact.

• Perform other related duties as assigned.

Required Qualifications

• Current UT Austin student eligible for Federal Work-Study.

• Ability to work independently while following established procedures and instructions.

• Strong attention to detail and organizational skills.

• Basic computer and data-entry skills.

• Dependable and able to meet established deadlines.

Preferred Qualifications

• Interest in business administration, accounting, finance, human resources, or higher education administration.

• Experience working in a university or professional office environment.

• Experience with university systems like DEFINE, Workday, and UT Marketplace

Salary Range
$16/hr

Working Conditions

• Typical office environment

Work Shift

• 12-15 hours per week based on availability

• Must be able to work a consistent schedule Monday through Friday

• Coordination of schedule and classes will be coordinated with supervisor

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

• Fall 2026 Work-Study award letter

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Appl