Company Introduction:

Over 90 years of quality products and superior service.

Job Summary:

Essential Duties

Specific responsibilities include, but are not limited to:

• Prioritizing and managing a complex and dynamic calendar while maintaining a realistic schedule for the executives that includes sufficient time for focused project work and strategic thinking about the company's direction.

• Helping to implement a “gatekeeper” and “gateway” function to protect the executive’s time, while simultaneously ensuring key stakeholders have necessary access to advance company interests.

• Managing sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting company operations.

• Coordinating complex travel arrangements, including developing detailed itineraries, scheduling meetings with critical participants, and optimizing and booking travel arrangements for the executives and their teams, as necessary.

• Leading the planning and coordination of executive offsite retreats, key cross-company conferences, and engagements for the executives, working closely with third parties, other administrative professionals within the company, and the GAF Events team.

• Composing, preparing, and creating correspondence, itineraries, agendas, reports, special projects, and other documents, including creating first drafts of written communications for internal and external constituencies.

• Preparing and processing expense reports for the executives.

• Reading, researching, collecting, and analyzing information as needed and preparing briefing documents with respect to meeting attendees (outside parties), manufacturing sites, companies, etc., in advance of executives’ meetings or other events.

• As needed, representing the executives by welcoming visitors, answering questions, and meeting requests directed to the executives.

• Maintaining an office setup that optimizes workflow.

• Completing ad hoc projects and special assignments as assigned by the executives.

Requirements

• High School Diploma required, Bachelor's Degree preferred

• 10+ years of experience supporting C-Level Executives. (At least 7-10 years of related Executive-level administrative assistant experience).

• Advanced Proficiency in Google Suite (Gmail, Docs, Sheets, and Slides). (Expert proficiency in the Microsoft Office Suite of applications (familiarity with G-suite a plus)).

• Flexible hours as dictated by the needs of business for projects and meetings, including maintaining availability on evenings and weekends in the event urgent matters require attention (infrequent).

• Willingness to travel as needed to support major projects/initiatives (approx. 20% travel).
   

Highly Valued Attributes

• Strong administrative and organizational skills, with the exceptional ability to prioritize and perform varied tasks at a high level, within deadlines and with excellent attention to detail.

• Excellent interpersonal skills and the ability to build strong, functional relationships quickly with colleagues, based on trust and mutual respect.

• Excellent written and verbal communication skills.

• Proactive and creative attitude and approach to problem-solving, including the ability to be resourceful, independently-directed, and flexible when necessary.