Document Management Technician

Requisition ID:  275461

• Relocation Authorized:  None
• Telework Type: Hybrid
• Work Location: Riverside, CA 
• Salary Range: $67,860 - $91,610 USD annually (Determined by function, education, experience, and qualifications of the applicant.).

 

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers’ objectives to create a lasting positive impact.

 

We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

 

Core to Bechtel is our values – ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our covenants – integrity, respect, collaboration, trust, and delivery. They are what we believe, what customers can expect, and how we deliver.

Project Overview:

Bechtel has been providing program, project, and construction management services for Riverside County Transportation Commission (RCTC) for the past 36-years. This team oversees the planning, environmental clearance, design, and construction of projects on the state highway system, under California Department of Transportation (Caltrans) oversight and following Caltrans’ standards and procedures, and on commuter and freight rail lines, under Federal Transit Administration (FTA), Southern California Regional Rail Authority (SCRRA), Burlington Northern Santa Fe Railroad (BNSF), and/or Union Pacific Railroad (UP) oversight and following their standards.

 

Position Summary:
Bechtel is seeking a Document Management Technician to join us in Riverside, California. Operating as part of the project Document Management team, the technician will report to the Project Administrative Supervisor and be responsible for maintaining/supporting the project’s document management system. The candidate will interface directly with the client and project staff and must have a positive, approachable demeanor. This position's holder may be required to travel to and from the project office/site location(s).

 

The project is currently transitioning to a return to office plan with in-person 3 days a week and teleworking 2 days a week. This is subject to change; it should be anticipated that the project will return to full in office work with limited teleworking. No relocation is provided for this position.

 

Responsibilities:

• Provides advanced level administrative and/or document controls support to project team.
• Utilizes the client’s Electronic Data Management System (EDMS) to register, control, distribute, transmit, file and archive project records.
• Utilizes an internal EDMS to manage non-project records.
• Ensures documents are properly accessed, stored, and retrieved as needed.
• Ensures project schedules are met regarding processing documents.
• Attend project meetings and take meeting minutes as necessary. 
• Effectively write processes and procedures for training purposes. 
• Write and maintain a project Audit plan. 
• Generate project status reports for client meetings.
• Develop PowerPoint presentations and compose, proof, and edit project documents and correspondence.
• Will be expected to provide back-up support to Project Controls personnel in verifying client vendor invoices. 
• Must be able to perform project document audits against contractor submittal documents and clients EDMS.
• Prepare expense reports and manage the ordering of office supplies for the department.
• Performs other administrative and special projects/tasks as assigned by supervisor and project management team with minimum supervision.

 

Qualifications and Skills:

Basic Qualifications:

• Minimum 5+ years document management and/or administrative experience required.

• Must have the right to work and remain in the United States without visa sponsorship.

Preferred Qualificatons:

• 2-year (Associates) Degree.
• 8+ years document management and/or administrative experience.

 

Additional Qualifications:

• Demonstrated knowledge of intermediate to advanced administrative and document control functions.
• Demonstrated intermediate to advanced knowledge of Microsoft Office Suite + Office 365, i.e. Microso