Accounting Assistant

TARGET CLOSE DATE:

05/23/2025

PAY GRADE:

Grade 16

TYPE:

Full time

JOB SUMMARY:

Employees in the Accounting Assistant job maintain a complete and accurate record of financial transactions by preparing automated and manual financial and statistical reports to ensure proper accounting and reporting of all transactions. These employees perform routine calculations, post and transfer fiscal data, check the accuracy of computations, reconcile invoices with purchase orders, review and approve receipts for disbursement of funds, and prepare departmental payrolls. Employees exercise considerable judgment in deciding which guidelines or accounting procedures to follow in accomplishing tasks. Work is completed in an office setting and is reviewed by a higher-level accounting or revenue employee for compliance with desired results. Accounting Assistants do not supervise others.

COMPENSATION & BENEFITS:

Agencies provide competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more.

Applications for this position will be considered for the following Merit System employing agencies. The pay range for this job varies depending upon the Merit System employing agency.

Bessemer $17.13 - $26.58
Birmingham $17.67 - $27.41
Center Point $16.85 - $26.13
Gardendale $20.22 - $31.37
GRS $16.56 - $25.70
Health Department $19.63 - $30.45
Homewood $19.74 - $30.62
Irondale $20.62 - $31.98
Jefferson County $19.25 - $29.87
Leeds $18.32 - $28.42
Midfield $13.79 - $21.40
Mountain Brook $21.86 - $33.91
Tarrant Utilities $15.39 - $23.88
Vestavia Hills $20.33 - $31.54

MINIMUM QUALIFICATIONS: 

The following are job-related qualifications that are required for employment consideration for this position:

• Experience providing customer service to the public, other jurisdictions, departments, and/or entities to maintain a positive working relationship.

• Ability to learn new software programs and/or systems on computers to maintain records.

PREFERRED QUALIFICATIONS: 

The following are job-related qualifications deemed desirable by Merit System agencies. These qualifications may be considered by a hiring agency when reviewing applications and inviting candidates to participate in subsequent steps in the selection processes.

• Experience performing data entry functions for record-keeping and/or calculations.

• Experience working as a cashier, waiter/bartender, bank teller, or other position that requires the handling of monies with a customer service emphasis.

TYPICAL JOB DUTIES:

• Provides service to internal and/or external customers.

• Provides clerical support to a department by processing mail, creating and updating paper and digital files, maintaining office equipment, attending and taking notes at meetings, transcribing minutes, tracking information, making copies, and/or gathering documentation.

• Generates and processes invoices and/or payments.

• Manages departmental accounts receivable and payable.

• Receives, maintains, and processes human resource-related documents and requests (e.g., W4s, terminations, FMLA requests) and relays related information to the appropriate personnel or department.

• Plans, organizes, and directs the activities of the payroll function within the department to ensure that payroll is accurate and distributed properly.

PHYSICAL DEMANDS:

Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods.

WORK ENVIRONMENT:

Work is conducted almost exclusively indoors in an office setting. Work involves use of standard office equipment, such as computer, phone, copier, etc.

EEO STATEMENT:

The Personnel Board of Jefferson County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment with the Personnel Board of Jefferson County