Associate Director, Congress Strategy & Operations, Medical Affairs

This position is a remote position. Must be able to travel 50% of the time, both domestic and international travel.  

  
As an Associate Director, Congress Strategy & Operations, you will serve as a subject matter expert and strategic partner driving our Medical Affairs Congresses. Act as a strategic partner for Medical Affairs, ensuring seamless operation and management of congress and sponsorship systems. Additionally, the role supports the planning and coordination of internal and external Medical Affairs meetings, conventions, and congresses. 

A typical day may include the following: 
•    Oversee daily operations of the SEMS portal, ensuring efficiency, compliance, and timely reporting to the team. 
•    Provide oversight and feedback for the Company-Wide Congress Attendance System, ensuring timely review of requests. 
•    Manage meeting requests and budgets within the Cvent system, ensuring compliance, visibility, and accuracy. 
•    Develop and maintain a congress tracking system for streamlined processes. 
•    Support financial reconciliation. 
•    Onboard and manage project management and meeting planner contractors via outsourced partners as needed. 
•    Address operational questions and issues, ensuring adherence to standard processes. 
•    Drive organizational change and employee engagement through effective communication. 
•    Provide training to CS&O team as needed on the different systems or updates. 
•    Establish procedures for invitations, registrations, risk management, insurance needs, and exhibitor booth assignments/setup. 
•    Create and manage website registrations and track RSVPs. 
•    Coordinate transportation and travel arrangements for attendees. 
•    Plan function room setups, including seating arrangements and audiovisual requirements. 
•    Manage food and beverage needs for events. 
•    Prepare and review housing reports promptly. 
•    Organize the shipping and delivery of materials for events. 
•    Collaborate with supplier partners and internal teams to ensure quality and timely delivery of program elements. 
•    Develop and track annual budgets for meetings and conventions. 
•    Find opportunities for ancillary revenue and cost savings. 
•    Negotiate vendor contracts independently for specific events. 
•    Oversee payment and billing processes, adhering to budget guidelines. 
•    Ensure financial accountability for programs, including compliance with deposit terms, contract conditions, and billing requirements. 
•    Ensure compliance by adhering to corporate policies and procedures related to company-sponsored events 

This may be for you if you: 
•    Can create and communicate to influence decision making of clients, peers, and other key internal customers 
•    Have strong customer services skills with to deliver on internal team member meeting goals and objectives 
•    Strong project management skills working with challenging and changing deadlines 

To be considered, you must hold a Bachelor's degree with a minimum 10 years' related pharmaceutical industry experience. Meeting planning experience with implementing both virtual and face-to-face meetings ranging from Advisory Boards, Congresses to Field Meetings is required. Strong negotiation skills in all areas of event budgets Knowledgeable of Meeting Management software: Cvent, Concur. Certified Meeting Professional (CMP) and/or Healthcare Meeting Compliance Certification (HMCC) is helpful. 
 

Does this sound like you? Apply now to take your first step towards living the Regeneron Way! We have an inclusive culture that provides comprehensive benefits, which vary by location.  In the U.S., benefits may include health and wellness programs (including medical, dental, vision, life, and disability insurance), fitness centers, 401(k) company match, family support benefits, equity awards, annual bonuses, paid time off, and paid leaves (e.g., military and parental leave) for eligible employees at all levels! For additional information about Regeneron benefits in the US, please visit https://careers.regeneron.com/en/working-at-regeneron/total-rewards/.  For other countries’ specific benefits, please speak to your recruiter.
Please be advised that at Regeneron, we believe we are most successful and work best when we are together.  For that reason, many of Regeneron’s roles are required to be performed on-site.  Please speak with your recruiter and hiring manager for more information about Regeneron’s on-site policy and expectations for your role and your location.
 

Regeneron is an equal opportunity employer and all qualifie