APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Northeast Center of Excellence for Pavement Technology (NECEPT) is seeking a responsible part-time administrative assistant to perform a variety of tasks to support their certification-related activities.

This will be a hybrid in-person/remote position for 20 hours per week with the possibility of an increase to 30 hours per week for short-term periods, depending on the workflow.  

The administrative assistant will help NECEPT support and administer certification programs and related training courses for the Pennsylvania Department of Transportation, in the areas of asphalt and concrete pavements as well as aggregates. The individual hired in this position reports to NECEPT’s Director and supports NECEPT’s Education Program Coordinator.

Responsibilities include (but are not limited to):

• Post payments to applications
• Process course and certification renewal applications
• Assist with monitoring online courses in Zoom and online exams in Canvas
• Provide technical support to course attendees and instructors
• Compile Zoom attendance reports
• Assist in preparing the course materials
• Update technician information in an Access database
• Answer emails and calls regarding NECEPT courses and certifications
• Mail certificates and certification cards
• File applications
• Maintain counts of cards and certificates mailed

Education and Experience:  A high school diploma/GED or Vocational training degree is required. Additional specialized training beyond the high school level is desired.

Other qualifications include:

• Attention to detail
• Interpersonal and customer service skills - Experience providing technical support to those not computer-literate is very beneficial.
• Strong knowledge of Microsoft Excel, Microsoft Word, and Zoom
• Experience conducting online meetings
• Basic knowledge of Microsoft PowerPoi