APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

Penn State Outreach is seeking a Proposal and Award Generalist – Post-Award (Professional Level) to play a vital role in supporting the mission of the organization. This positions primary focus will be on specialized invoicing for the Justice and Safety Institute (JASI) grants.

Responsibilities of this role will be inclusive of:

• Run SIMBA GM reports to create unique specialized invoices requested by the sponsor.

• Ensure invoice double checks are in place and distribute to the appropriate parties.

• Communicate with the sponsor about invoices, budget and special requests.

• Track specialized invoicing

• Obtain expenditure data, run system-generated financial reports, and create legible budget reports for Principal Investigator (PI).

• Ensure expenses are allowable, allocable, and reasonable.

• Compare actuals versus budget and submit a budget mod if needed.

• Prepare and submit salary distributions, salary redistributions, and wage transfers in SIMBA Labor Distribution

• Ensure grant PO’s are being captured and/or closed

• Grant set-up functions; request new internal orders, budget upload, period of performance.

Qualifications of this role include:

• Being detail-oriented is essential for the success of this position.

• Maintain collaborative relationships with various partners internally and externally to the University.

• Strong organizational, time management, analytical, and problem-solving skills, and the ability to thrive in a fast-paced, deadline-driven, environment.

• Proactive and self-motivated, with a demonstrated ability to work independently and as part of a team and take initiative in a fast-paced environment.

• Ability to communicate utilizing clear, concise, and compelling language.

• Outstanding interpersonal and communication skills, with the ability to collaborate effectively with colleagues at all levels of the organization.

Additional Information:

• This is a hybrid position that combines remote and on-campus work. Questions related to hybrid work arrangement should be directed to the hiring manager during the interview process.

• This is a limited-term appointment f