Director Grant Accounting - Financial Services

TITLE

Director, Grant Accounting

JOB SUMMARY 

This position is responsible for maintaining continuous compliance with federal, state and university requirements for accurate, timely records and reporting on expenditures of grant funds. Directs the daily financial operations of the University’s grant programs to ensure the accuracy and integrity of the financial accounting data. Independent thought and judgement are required as well as personal initiative in completing required and assigned tasks. Work is performed independently under the general supervision of the Chief Accounting Officer & Controller and performance evaluation is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

ORGANIZATIONAL RELATIONSHIPS

Reports to: Chief Accounting Officer & Controller 

Supervises: Accountant II, Accountant IV, and other personnel as assigned

PRIMARY DUTIES - May include, but not limited to the following:

• Supervises the work of professional accountants to accurately record in the general ledger and document grant related transactions. Includes prioritizing and coordinating work activities for accounting/financial staff.

• Assists with the preparation of TWU Annual Financial Report. This includes quarterly reconciliations and compiling of data throughout the fiscal year to ensure accurate reporting.

• Prepares Schedule 1A - Schedule of Expenditures of Federal Awards (SEFA) and Schedule 1B - Schedule of State Grant Pass through From/To State Agencies (SPTR).

• Prepares adhoc reports requested by TWU management, THECB and other agencies.

• Reviews grant documents for financial reporting guidelines and budget compliance.

• Audits and reconciles transactions related to receipt and expenditures of grant funds.

• Prepares, reviews and posts journal entries to accurately report receipts and expenditures of grant revenue.

• Coordinates with Financial Aid Office regarding funding of federal (USDE) grants and loans.

• Reviews, edits and transmits grant related financial and expenditure reports. Prepares invoices to external government agencies/sponsors accordingly. 

• Monitors and reviews federal and state regulations that stipulate specifications for required policies and procedures related to financial reporting.

• Reviews and authorizes expenditures to ensure compliance with University, Federal and State rules and regulations. Prepares required external financial reports.
• Oversees the maintenance of accounting records in accordance with generally accepted accounting principles (GAAP) and university policies.

• Formulates procedures and policies to assure continuing compliance with grant related accounting and financial reporting. 

• Establishes job standards for subordinate staff and effectively evaluates staff under charge. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

• Coordinates and conducts training for staff.

• Continues excellent customer service with departmental and vendor inquiries related to the grant area.

• Reviews business practices for improvements in efficiency.

ADDITIONAL DUTIES

Performs other duties as requested.

EDUCATION 

Bachelor’s degree in accounting or related area with an emphasis in accounting. Master degree preferred. 

EXPERIENCE

Five years’ experience in financial management. CPA or CGFM preferred. 

REQUIREMENT

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.  

All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Pr