Project Coordinator

Overview

Position Overview: 

 The Project Coordinator supports Project Managers and cross-functional teams in the successful delivery of software initiatives. This role is responsible for project organization, tracking, documentation, and communication, ensuring that work stays aligned to scope, schedule, and process.  

In a fast-paced software environment, the Project Coordinator plays a critical role in keeping projects running smoothly by maintaining project artifacts, monitoring risks and issues, coordinating meetings, and ensuring accurate, timely information flows between internal teams and customers.  

This role is ideal for someone early in their project management career who is highly organized, detail-oriented, and eager to grow within a technology-driven organization.  

 

 

About HealthEdge: 

HealthEdge’s mission is to revolutionize healthcare through transaction automation and enablement of real-time business and clinical engagement among healthcare payers, providers, and patients. Our passionate, collaborative, and results-oriented team works remotely from coast to coast within the US as well as in various locations across India, with employees who specialize in healthcare payer business and technology. 

 

Responsibilities: 

Project Coordination & Tracking  

• Maintain and update project schedules, task lists, and milestones in project management tools  

• Track and update RAID logs (Risks, Actions, Issues, Decisions)  

• Monitor progress against plan and flag risks, dependencies, and delays to the Project Manager  

• Support tracking of change requests, scope updates, and project decisions  

Documentation & Reporting  

• Maintain accurate, up-to-date project documentation and artifacts in designated repositories  

• Prepare weekly project status reports and dashboards for internal and customer stakeholders  

• Capture meeting notes, action items, and decisions; follow up to ensure closure  

• Ensure project records follow established standards and frameworks  

Meeting & Communication Support  

• Coordinate and support internal and external project meetings  

• Prepare agendas, materials, and presentations for project forums  

• Distribute meeting minutes and action items in a timely manner  

• Serve as a communication bridge between Project Managers, delivery teams, and stakeholders  

Administrative & Operational Support  

• Track team time, allocations, and PTO as needed for project planning  

• Support budget tracking and basic financial reporting  

• Monitor tickets, defects, and issues in systems such as Jira or ServiceNow  

• Assist with SharePoint or project site setup and ongoing maintenance  

Process & Continuous Improvement  

• Ensure projects adhere to defined delivery methodologies and governance standards  

• Identify opportunities to improve project coordination, reporting, and execution efficiency  

• Support audits, readiness reviews, and operational checkpoints as required  

 

What you bring: 

Required  

• 1–3 years of experience in project coordination, operations, or a related role  

• Strong organizational skills with exceptional attention to detail  

• Ability to manage multiple tasks and priorities in a deadline-driven environment  

• Clear written and verbal communication skills  

• Comfort working with cross-functional teams in a software or technology setting  

Preferred  

• Experience in a SaaS, software, or professional services organization  

• Familiarity with project and collaboration tools such as Smartsheet, Jira, Salesforce, SharePoint, or similar  

• Exposure to Agile or hybrid delivery environments  

• Bachelor’s degree or equivalent professional experience  

• CAPM from PMI or equivalent certification  

Key Competencies  

• Organization and follow through  

• Stakeholder communication  

• Risk and issue awareness  

• Tool proficiency and data accuracy  

• Professional judgme