STAFF ASSISTANT I / EMERGENCY APPOINTMENT HOMELESSNESS

Posting number: PH0907A-EA

Department: PUBLIC HEALTH

Job classification: STAFF ASSISTANT I

Posting type: Open

Categories: Administration, Administrative Assistant, Human Resources, Public Health

Summary

The LA County Board of Supervisors recently declared a local state of emergency for homelessness, and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.

The County of Los Angeles Department of Public Health is seeking qualified candidates to fill emergency Staff Assistant I vacancies related to the homelessness crisis.

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

During your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%.

Those who successfully pass the assessment will be considered for permanent appointment to Staff Assistant I.

DEFINITION:
Has responsibility for the housekeeping and record keeping functions, and conducts administrative studies of internal operations and procedures as an assistant to the manager of a line operation in a County department.

CLASSIFICATION STANDARDS:
Positions allocable to this class work for managers of line organizations of County departments and perform assignments which are heavily oriented toward coordination and liaison activities related to clerical supervision, procurement, procedures, report preparation and records maintenance, and intradepartmental services; the consequences of action are generally restricted to the operating unit served.

Examples of duties

• Analyzes and makes recommendations to the unit manager for the resolution of problems of work procedure and space allocation; and may participate in the implementation of changes resulting from recommendations.
• Prepares reports and projections of workload and staffing for the manager of the unit.
• Coordinates and resolves problems between the unit served and departmental housekeeping, payroll, personnel, and reproduction services.
• Has responsibility for evaluating, ordering maintaining, loaning, and inventorying supplies and equipment, and for resolving procurement problems with the departmental supply officer.
• Supervises clerical personnel with responsibility for assigning and reviewing work, orientation, training, development and evaluation of work performance.

Qualifications

MINIMUM REQUIREMENTS:
OPTION I:  One (1) year's experience in a staff capacity* analyzing and making recommendations for the solution of problems of organization, procedure, program, budget or personnel.

OPTION II:  One (1) year's experience in a highly responsible secretarial capacity.

OPTION III:  One (1) year's experience in a responsible supervisory clerical capacity.

PHYSICAL CLASS:
Physical Class II – Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.  

SPECIAL REQUIREMENT INFORMATION:

You MUST meet the above requirement(s) in order to be appointed to fill any vacancies related to this recruitment.

*Staff capacity is defined as work in an advisory capacity to line managers to provide program and administrative support. Work include