Family Office- AP and Accounting Associate

 Requisition ID:                       60813                          Title: Family Office- AP and Accounting Associate Division: Arthrex, Inc. (US01) Location: Naples, FL.

 

 

 

 

Main Objective: Primary responsibilities include accounts payable and general ledger processing along with support of applicable statutory and financial reporting for family office entities.

 

Essential Duties and Responsibilities:

1. Organize invoices, proposals etc. in applicable folders in SharePoint
2. Process invoices for each entity timely and accurately for review, approval, and payment
3. Research and remediate issues with incoming invoices
4. Process credit card transactions in the general ledger system by entity
5. Maintain and organize W-9 forms on family office SharePoint site
6. Help prepare files for 1099 reporting for each calendar year for various entities and liaison with Arthrex SALT team to create/mail the 1099s
7. Mange account payable as well as Accounting Finance outlook mailboxes
8. Assist with journal entry preparation for various areas including depreciation expense and monthly accruals
9. Assist with preparation of upload of financial statements for various properties into general ledger system
10. Reconcile intercompany balances monthly as well as follow up, research, and resolve any reconciling items timely.
11. Perform monthly bank reconciliations and ensure any outstanding items are resolved in a timely manner including remediating stale outstanding checks 
12. Update procedure write-ups for the role as processes change
13. Help maintain monthly close checklist and ensure signoff process is completed timely by partnering with the family office team.
14. Continue to look for ways to streamline processes
15. Other ad-hoc projects

 

Incidental Duties:

The above statements describe the general nature and level of work being performed in this job.  They are not intended to be an exhaustive list of all duties, and indeed additional responsibilities may be assigned, as required, by management.

 

Education and Experience:

High School diploma or equivalent required

Associates degree in accounting or related field preferred

1 year of accounts payable and/or accounting experience preferred

Background in wealth management or family office environment preferred

 

Knowledge and Skill Requirements/Specialized Courses and/or Training:

• Tech Savvy with advanced Microsoft Office365 skills including Outlook, Excel, Word, SharePoint, PowerPoint, and Word
• Ability to work on confidential information and exercise discretion and sound judgement
• Problem solving and analytical skills with high attention to detail
• Ability to work both collaboratively and autonomously with high attention to detail
• Detail-oriented
• Highly adaptable with excellent time-management and follow-through skills
• Excellent organizational, written and verbal communication, and interpersonal skills required
• Working knowledge of PCs, databases, and general office equipment

 

Incidental Duties:

The above statements describe the general nature and level of work being performed in this job. They are not intended to be an exhaustive list of all duties, and indeed additional responsibilities may be assigned, as required, by management.

 

Machine, Tools, and/or Equipment Skills:

Virtual machines and laptops. Tech Savvy with proficiency in Microsoft Suite programs, Proficiency in Office 365 (Excel/Word/PowerPoint), SharePoint, OneDrive.  Experience with SEI Archway Platform and SAGE FAS a plus. 

 

Reasoning Ability:

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