Administrative Assistant

Company Description

Today is a new day. At Asbury we’re filling it with more laughter, more possibilities, more ways to give back, all backed by support for whatever life brings your way. We are an organization with a mindset to help others, a place where seniors continue to teach, learn, and grow, a certified Great Place to Work where you can build a purposeful career. Let’s do all the good we can in this world – together.

Asbury Methodist Village proudly provides high quality, compassionate services in skilled nursing, assisted living, residential living, post-acute rehabilitation, and memory support care for residents of Montgomery County and surrounding areas.

Once you've submitted your application, you'll receive an email and text invitation from our trusted partner, Arena, to complete a short 3-5 minute questionnaire. Completing this step is required as part of the application process and helps us get to know you better. 

Schedule and Pay

• Full -time, 80 hours bi-weekly
• 9am - 5:00pm
• $24.50/hour

Job Description

• Provides administrative support to the Nursing Home Administrator and Assisted Living Administrator
• Assists with preparation and proofing of written communications.
• Function as a point of contact and provide administrative support for the Administrators of WHCC/KAL and other assigned teams.
• Maintain electronic and hard copy files for Operations Department.
• Manage physician credentialing, facility licensing processes, and other records management processes.
• Schedule and support meetings, including booking rooms, arranging video/telephone conferences, ordering food, troubleshooting equipment, and cleaning up meeting rooms.
• Coordinates travel arrangements (hotels, car rents, flights, etc), as requested.
• Prepares internal and external correspondence and reports for various departments.
• Compile weekly and monthly reports, update lists, and updates spreadsheets. As assigned/requested.
• Distributes and processes incoming mail daily.
• Answers phones, as requested.
• Ensure adequate supplies and equipment are available to meet the day-to-day operational needs of the department and corporate copy rooms.
• Orders office supplies as needed.
• Oversee catering functions for the business and associate meetings.
• Serve as a back-up to the Admissions Department, helping to process referrals, give tours, complete admissions contracts.
• Process payments to vendors/manage Accounts Payable for both facilities
• Assist with routine billing of resident goods/services.
• Performs other duties, as assigned.

Qualifications

• High school diploma or GED equivalent.
• Minimum of two (2) years related experience. 
• Experience in healthcare setting preferred.

Additional Information

Depending upon the status of the position, Asbury offers generous benefits including medical, dental, and vision coverage; 401K with match; PTO and paid holidays.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.