Receptionist – Administrative Assistant

Description

The basic function of the Receptionist – Administrative Assistant is to support the NTA operating divisions, management and administration staff.  This position will work with all the internal and external clients to meet all of NTA’s expectations and standards.

REPORTING POSITIONS: 

 None

WORK LISTING:  List all strategic and tactical work for which this position is accountable.

Strategic Work:

1. Process PE applications and renewal licenses for all Engineers.
2.  Organize and communicate to the engineers when they need more CEU.
3.   Process all applications and renewals for NTA Company memberships 4.  Maintain all PE and NTA company memberships on the NTA online system.

Tactical Work:

1.      Phone receptionist duties are handled professionally and efficiently.  Phone call must be answered with in 3 rings.     
2.      Assisting department heads with special projects as needed.
3.      Type all legal documents for NTA.
4.      Assist other clerical staff with special projects and deadlines. 5. Fill in for clerical staff when necessary, directed by the Director of Administrative Services.

Requirements

Requirements:

• Preferred Education: High School graduate or equivalency
• Minimum of 3 years’ experience performing general clerical functions in a company that performs building construction services.
• Willing to learn new jobs and cross train for themselves and the company.
• Proficiency in Microsoft Office.
• Organization abilities to manage own time and activities for efficient production.
• Interpersonal skills to effectively interact at all organizational levels.