Jobs and Careers
KM
Program Support Assistant
KMRG, LLCWashington, United Statespart_timeVerifiedPosted 13 Nov 2025
💰 $56,000/yr($46,000/yr – $56,000/yr)
About the role
ROLE
We are seeking a part-time Program Support Assistant to support the U.S. Election Assistance Commission Office of Inspector General (EAC OIG) in Washington, DC. You will provide administrative support to the EAC OIG, including managing calendars and meetings, coordinating travel and procurement, maintaining records and documents, and communicating with stakeholders in a secure federal setting.
Apply today!
RESPONSIBILITIES
I. Communication
REQUIRED KNOWLEDGE, SKILLS, & ABILITIES
REQUIRED EXPERIENCE
PREFERRED EXPERIENCE
EDUCATION
LOCATION
TELEWORK
We are seeking a part-time Program Support Assistant to support the U.S. Election Assistance Commission Office of Inspector General (EAC OIG) in Washington, DC. You will provide administrative support to the EAC OIG, including managing calendars and meetings, coordinating travel and procurement, maintaining records and documents, and communicating with stakeholders in a secure federal setting.
Apply today!
RESPONSIBILITIES
I. Communication
- Serve as the primary point of contact for administrative support and customer service to staff and stakeholders
- Receive and place phone calls on behalf of EAC OIG staff
- Send and respond to email communications as requested
- Take messages in the absence of staff and direct callers appropriately
- Answer inquiries directly or refer individuals to appropriate staff members
- Take meeting minutes when requested
- Ensure meeting participants are briefed and provided necessary background materials
- Log and respond to routine hotline complaints in accordance with policy
- Prepare visitor access requests and assist visitors as needed
- Schedule meetings and appointments based on EAC OIG commitments
- Maintain the EAC OIG calendar accurately and consistently
- Coordinate and maintain conference room schedules in coordination with other administrative staff
- Maintain and update handbooks, procedures, contact lists, rosters, and leave, travel, and training schedules
- Use word processing, spreadsheets, and other software tools for administrative tasks
- Create trackers and charts to support reporting and operational needs
- Prepare documents in both draft and final form for review and use
- Proofread materials for format, consistency, and compliance with formatting standards
- Receive and screen incoming EAC OIG mail and draft responses to routine correspondence
- Distribute official mail and attach relevant background materials as needed
- Search files and records to compile background information for pending actions
- Review outgoing mail for proper addressing, attachments, and formatting compliance
- Plan and implement travel arrangements for EAC OIG staff (e.g., cost estimates and reservations)
- Create travel authorizations and review vouchers prior to approval
- Coordinate and update travel schedules for EAC OIG personnel
- Draft procurement and acquisition documents in support of office needs
- Upload procurement files into the PRISM system
- Draft requisitions and order office supplies and required equipment
- Track delivery and receipt of approved supplies and materials
REQUIRED KNOWLEDGE, SKILLS, & ABILITIES
- Advanced Microsoft Office skills
- Skill in writing and editing documents
- Ability to work independently
- Ability to multitask
- Exceptional interpersonal skills
- Strong organizational, project management, and problem-solving skills
- Attention to detail
REQUIRED EXPERIENCE
- Five (5) years of administrative or secretarial work experience
PREFERRED EXPERIENCE
- Two (2) of the five (5) years of administrative or secretarial work experience be related to work with a U.S. Government Agency
- Program support experience in the areas of calendar and schedule management, reporting and communications management, information management, office management, and travel expertise
- Experience working in contract support
EDUCATION
- High school diploma required
- Two (2) or more years of post-secondary education preferred
LOCATION
- Washington, DC 20001
TELEWORK
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