HR Leave Analyst (Temporary Assignment)

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Sunbelt Rentals strives to be the customer's first choice in the equipment rental industry. From pumps to scaffolding to general construction tools, we aim to be the only call needed to outfit a job site with the proper equipment. Not only do we offer a vast fleet that ranks among the best in the industry, we pair it all with a friendly and knowledgeable staff. Our employees are our greatest asset, and although we present a comprehensive equipment offering, our expertise and service are what truly distinguish us from the competition.

We pride ourselves on investing in our workforce and offer competitive benefits, as well as extensive on-the-job training for all eligible employees.

As a highly successful national company, we are constantly looking for talented individuals to support our growth. If you are interested in pursuing a rewarding career, we invite you to review our opportunities!

Job Description Summary

Sunbelt Rentals is in need of the temporary assistance of a HR Leave Analyst. In this position you will oversee and administer leave requests and accommodations requiring specialized attention, particularly those arising under the Family and Medical Leave Act (FMLA), the Americans with Disabilities Act (ADA), state and local leave laws, and short-term or long-term disability plans. Additionally, the HR Leave Analyst develops rules, guidelines, reports/audits, training modules and procedures to ensure compliance with federal, state, and local leave laws.

This position is a temporary assignment, benefits included, with no guarantee of continuation once the position's responsibilities have been outsourced which is anticipated to occur in or around April 2026.

Position Responsibilities:

• Manages the FMLA leave administration process from the employee’s initial notice of the need for leave through return to work.
• Communicates and coordinates with employees throughout the process: their initial need for leave and/or modified work schedules, their responsibilities, documentation, and notice required to qualify for and to take leave, and necessary actions to facilitate smooth and timely return to work, including any necessary accommodations.
• Collaborates with appropriate HR and employee managers to designate leaves and determine if requests should be approved, based on eligibility and/or other requirements.
• Manages process to collect all necessary documentation, determine leave eligibility, distribute appropriate leave paperwork, identify leave as FMLA-qualifying, request medical certification as needed, and monitor for intermittent and reduced schedule leave use.
• Advises managers and employees on the interaction of leave laws with paid time off, short-term and long-term disability benefits.
• Facilitates communication between employees and their managers during leave as necessary and in compliance with respective leave laws.
• Oversees the return-to-work process for employees returning from extended FMLA, military leave, or other leave(s).
• Manages other leave requests, which may include accommodation requests or intermittent leave under the ADA.
• Manages coordination with disability provider to ensure proper administration of disability claims.
• Collaborates, educates, and informs key stakeholders regarding change management, training, and communications.
• Supports strategic efforts, such as automation, acquisitions, volume organizational changes, and technology solutioning - from ideation through management.
• Identifies trends and make recommendations for continuous process improvements to management.  Provides critical thinking regarding absence management processes. 
• Supports Manager, Leave Administration to provide guidance, coaching and training to LOA Specialists.
• Drafts and/or recommends revisions to company leave policies to ensure compliance with federal, state, and local laws and regulations.
• Maintains complete and accurate records of leave and accommodation requests in accordance with specified legal requirements and documentation of best practices.
• Preserves confidentiality of employee medical documentation and files.
• Maintains knowledge of all applicable leave and accommodation laws including the FMLA, ADA, and state and local laws.
• Interprets federal and state laws as well as collective bargaining agreements in regard to absence management and various EEO policies
• Develops and conducts LOA related trainings for LOA Specialists and Field Management
• Ensures timely tracking of employee leave information in appropriate systems, such as Absentys (Leavelink) and Workday.
• Collects and compiles HR metrics and data from a variety