Academic Assistant II

 

Classification Title:

Academic Assistant II

Classification Minimum Requirements: High school diploma or equivalent and three years of relevant experience. Job Description:

This position is in the Department of Geography and will work closely with department staff and chair and CLAS Shared Services Center (SSC). The Department of Geography houses 24 full-time and 1 adjunct faculty, the majority of whom teach a series of graduate and undergraduate courses and supervise graduate students. The size of the graduate program varies from 50-60 students.

This position will manage all department graduate program related activities in concert with the Graduate Coordinator, as well as provide advanced assistance to faculty, supervise student assistants and serve as the primary support staff to the department. This position will also assist in the departmental management of all instructional activities and compiling instructional related data for the Department and will oversee and manage the department’s certificate programs.

Academic Support

• Oversee the department's academic programs, including UF Online and certificate programs.
• Support graduate assistants and visitors with guidance on departmental policies, college/ university procedures, and academic processes.
• Manage data entry and retrieval for graduate applications, student enrollment, course scheduling, study abroad, drop/add, and instructor evaluations.
• Coordinate graduate admissions with the Graduate Coordinator, maintaining communication with applicants and managing application materials.
• Serve as primary point of contact for academic administration, including grading, textbooks, academic deadlines, and course setup.
• Track enrollment, process instructional data, and compile departmental instructional reports.
• Assist students with undergraduate course enrollment and drop/add support.
• Supervise work-study students and interns, coordinating recruitment and management.

Administrative Support

• Manage PCard charges and submit approval requests to CLAS SSC; monitor course material and supply fees.
• Coordinate departmental events and receptions, including ordering awards and travel arrangements for search committees.
• Support faculty promotion, tenure, and annual reporting processes.

• Collaborate with Graduate Coordinator and UF International Center for visa-related documentation.
• Oversee department media and digital displays, promotional materials, and website updates.
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• General Office Support
• Serve as the department's primary point of contact, answering phones, emails, and greeting visitors.
• Handle incoming and outgoing mail, maintain departmental room schedules, and manage work orders for building and IT maintenance.
• Oversee general office duties such as managing inventory, ordering supplies, submitting requests to SSC, and report preparation.
• Coordinate space management, allocation, asset tracking, and surplus requests.

Perform other duties as assigned.

 

Expected Salary:

$19.00 - $21.00 hourly, commensurate with qualifications and experience.

This is a part-time, .5 FTE (20-hour-per-week) TEAMS position and is eligible for a suite of excellent benefits, retirement options, and paid leave. (https://hr.ufl.edu/ benefits/eligibility/staff-teams) 

Required Qualifications: High school diploma or equivalent and three years of relevant experience Preferred:

• Experience with university systems such as PeopleSoft, myUFL, and familiarity with UF policies and procedures.
• Proven experience in administrative support, particularly in an academic setting.
• Strong organizational and multitasking skills with attention to detail and ability to manage competing priorities.
• Familiarity with scheduling, academic records management, and event planning.
• Effective written and verbal communication skills for engaging with faculty, students, and external contacts.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter, contact information for at least three professional references and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This requisition has been reposted. Previous applicants are still under consideration and need not reapply.

Health Assessment Required: No