Executive Assistant

Company Description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Job Description

The Executive Assistant is a full-time position in NBCUniversal's Technical Operations organization and provides administrative support to the EVP, AI & Enterprise Innovation and the SVP, AI Strategy & Innovation. The ideal candidate for this position has exemplary planning and time management skills and can organize and manage calendars, keeping scheduling operations running smoothly and efficiently. This individual will also be instrumental in helping to develop and manage team and site engagement activities. This position has visibility to the Technical Operations leadership team; professional communication and presence are essential to the role.

Here you can:

• Proactively manage/coordinate daily schedule/calendar, expenses, contacts, travel arrangements, meetings (internal and external), conferences, and seminars for the team leader
• Demonstrate leadership to maintain credibility and trust with management staff.
• Determine the importance of meeting requests and schedule; accordingly, demonstrate flexibility, patience, and persistence in routinely rescheduling meetings.
• Manage complex schedule and coordinates meetings with internal and external parties across multiple time zones utilizing multiple calendars, and anticipating problems and conflicts in advance.
• Responsible for excellence in complex meeting/event preparation (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations /agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink.
• Manage expense policy, including team approvals, reimbursements and expense reports for team leader in accordance with established policy guidelines, track expenses and follow-up in timely manner.
• Manage general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships, and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc.
• Create and editing presentations, agendas, spreadsheets, communications, databases, and reports
• Participate in meetings, take notes and disseminate information to relevant stakeholders.
• Responsible for drafting and editing correspondence.
• Manage special projects/events as designated and assist other department members as necessary and acts as back up for other assistants on team.
• Perform other duties as assigned

Qualifications

Here you'll need:

• 8+ years’ experience in an administrative support role.
• High School diploma or GED required.
• Track record of proactively managing/coordinating daily schedule/calendar, expenses, contacts, travel arrangements, meetings (internal and external), conferences, and seminars for the team leader with minimal error.
• Ability to work with and maintain confidential information.
• Expertise in Microsoft Office programs including Outlook, Word, Excel and Teams. Advanced knowledge of PowerPoint a plus.
• Solid interpersonal skills, including a professional phone manner, email etiquette and in-person presence.
• Experience taking detailed notes, extracting action items, following up with stakeholders and overseeing general team programming needs.
• Ability to understand priorities and adjust meetings and content appropriately.
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