Executive Assistant - Abbott Diabetes Care

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

     

JOB DESCRIPTION:

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:

·         Career development with an international company where you can grow the career you dream of.

·         Free medical coverage for employees* via the Health Investment Plan (HIP) PPO

·         An excellent retirement savings plan with high employer contribution

·         Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.

·         A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.

·         A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

Abbott Diabetes Care (ADC) is looking for an Executive Assistant to provide executive level administrative support to a Senior Vice President. This individual may also provide back up support to higher-level management as needed.

What You'll Work On

• Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and BlackBerry setups, acting as a liaison for remote access issues.

• May include some support for tracking budget expenditures.

• Adheres to executive processes and guidelines.

• Creates board books as requested.

• Coordinates and maintains departmental files,as assigned, in compliance with corporate and government regulations.

• Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders business cards and stationery.

• Uses advanced software skills to perform work assigned.

• Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).

• Coordinates new employee office set-ups and onboarding.

• Directly oversee a small team, providing leadership, performance feedback, and professional development opportunities

• May train/coordinate work for new administrative assistants.

• Follows executive onboarding procedures.

• Interacts with high-level executives every day.

• Advanced knowledge and understanding of business processes and requirements.

• Consistently handles confidential or business-sensitive information.

• Data is typically organizational or multi-dimensional.

• Maintains and manages executive calendar.

• Manages domestic and international travel plans using executive guideline