Project Manager – Strategic Communications & Marketing

Job Family Group:

Staff

Department/Office:

SCM Project Management

Time Type:

Full time

Compensation:

$66,708.45-$83,385.56

Please note, starting salaries are based on factors including internal equity, relevant experience, and education.

Exemption Status:

Exempt

Job Description:

Reports to, and works in close collaboration with, the Senior Project Manager to oversee communications and marketing project portfolios and advance project management practices. Supports the development and implementation of new or customized processes and tools, guiding integration efforts to ensure successful adoption and measurable impact. Can translate complex technical requests into clear, actionable project plans. Primarily supports the Admissions portfolio and key University events but assists with other projects as assigned.

 

JOB DUTIES

• Develops project plans, timelines and budgets.  Manages assigned accounts and projects.  Serves as the point of contact for projects and stakeholders.  Utilizes industry best practices, techniques and standards throughout the entire project execution.  Ensures budget, time and scope requirements are met for projects. Processes project requests by collecting, refining, and prioritizing project scope and requirements, taking into consideration existing tools and resource constraints. Independently creates clear and concise project plans for small to large-sized projects. Works with key members of the department to determine project resources based on project scope, level of effort, and timeline. Works with the Senior Project Manager to ensure compliance with all governance processes and protocols to determine project approval, priority and funding. 

• Analyzes each project for possible risks, concerns, and potential roadblocks, looping the appropriate stakeholders and key department members as necessary. Develops a plan of action when project risk looms. Works with appropriate offices, department teams and outside vendors to ensure all prerequisites are completed prior to project execution. Develops project plans that will deliver outcomes on time and in accordance to the scope and stakeholder requirements. Works closely with campus leaders, updates project briefs for teams from across the organization, creates deliverable lists for projects.

• Controls stakeholder communications and engagement to ensure project success from discovery to completion. Creates project documentation and translates metrics into actionable and meaningful data. Provides status reports to the Senior Project Manager on a regular basis. 

• Ensures all work is accurate and in compliance with department and project quality standards.  Conducts post-project retrospectives and SWOT analyses to capture insights and drive continuous improvement. Ensures all final deliverables are stored in the appropriate repositories.

ADDITIONAL DUTIES

• Cooperates and collaborates with other employees in the spirit of teamwork and collegiality and interacts with confidence, patience and integrity to provide professional leadership during emergencies.

• Complies with all Trinity University policies and guidelines.

• Performs other duties as required.

EDUCATION

Required:

Bachelor’s degree from an accredited institution

Preferred:

Master’s degree from an accredited institution.

EXPERIENCE

Required:

• Three years of experience in project coordination, to include business process improvement, change management, stakeholder or client management.

• Hands-on experience with customer service and stakeholder relations.

• Experience seeing projects through the full life cycle.

KNOWLEDGE, SKILLS, AND ABILITIES

Required:

• Waterfall and agile project management methodologies

• Ability to solve problems creatively.

• Working knowledge with project management software tools, methodologies and best practices.

• Excellent analytical skills including data analysis and presentation of data.

• Strong interpersonal skills and extremely resourceful.

• Proven ability to complete projects according to outlined scope, budget and timeline.

• Effective influencing and negotiation skills in an environment where resources may not be in direct control of this role.

• Experience in working with creatives and print vendors (e.g. designers, writers, photographers).

• Demonstrated experience finding creative solutions to problems.

• Strong skills in task organization, prioritization, and quality assurance.

• Excellent written