Medical Admin Assistant (ZR_21301_JOB)

This is a remote position.

Schedule: Full-time, Monday to Friday, 7 AM - 4 PM

Key Responsibilities:

Podiatry Clinic:

• Assist the onsite reception team with data entry and email enquiries
  

• Maintain patient files and process online bookings/cancelations
  

• Respond to SMS messages and perform bookkeeping using Xero
  

• Utilize PracSuite practice management software for various tasks
  

Menopause Clinic:

• Manage emails and patient enquiries
  

• Follow up and organize investigation results (blood tests, scans) and attach them to patient files
  

• Create tasks for doctors and manage outstanding items
  

• Process Medicare rebates and issue invoices using Halaxy software
  

Hormonal Clinic:

• Oversee and manage the online community, including verifying health professional qualifications and responding to enquiries
  

• Manage email communications and perform data entry using Circle platform
  

Personal Assistant to the Owners:

• Manage and update Google Calendars for both business owners
  

• Keep owners informed of scheduled meetings, appointments, and important deadlines
  

Requirements

• Previous experience in the Australian health sector with a strong understanding of Medicare
  

• Exceptional written English and communication skills
  

• Strong problem-solving ability and attention to detail
  

• Efficient, hard-working, and capable of managing multiple tasks simultaneously
  

• Ideally, experience with at least one of the following software platforms: PracSuite, Halaxy, Circle, and Xero (training videos will be provided)