Administrative Assistant

Responsibilities for this position include:

• Provide data and order entry, word processing, copying, faxing, scanning and other clerical assistance
• Respond to inquiries from customers, Customer Service and others regarding order and delivery status of products
• Monitor open orders for shipment accuracy and completion
• Enter, process and confirm purchase orders and track product status
• Resolve purchasing and delivery discrepancies using shortage reports; recommend appropriate action to correct errors.
• Review that all orders in the system for delivery have been processed
• Set-up and coordinate meetings and events and clean-up
• Answer, transfer and direct phone calls to the proper destination
• Greet and direct visitors with a friendly and professional manner
• Prepare, code, and create check requests for invoices
• Organize and maintain documents and files
• Order and maintain inventory of office supplies

Our qualifications for this position include:

• Five years of related experience in an administrative support role
• Prior work experience in a purchasing or sales department supporting multiple people desirable
• Strong computer skills including intermediate to advanced proficiency with Microsoft Office applications, particularly Word and Excel
• Highly competent in the areas of accuracy, organization, adaptability, dependability, and building relationships
• Calm working under pressure with the ability to work independently, multi-task and meet deadlines
• Problem solver, able to provide solutions and alternatives
• Professional and personable verbal and written communication skills
• Available to work Monday through Friday, 8:00 am to 5:00 pm with some overtime required
• Able to pass a drug test and background check