Administrative Associate, Simmons Cancer Center Regional Clinic

WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career! 

This position will work on site in either our Ft. Worth or Richardson Clinic locations.

JOB SUMMARY

This position provides comprehensive administrative support to 11 faculty members, as well as clinic managers and staff across three regional cancer center locations. Key responsibilities include complex calendar management, meeting coordination, expense reconciliation, supply procurement, travel arrangements, and faculty onboarding, among other administrative functions.
Primary Duties

• Provide administrative support to regional Cancer Center faculty and clinic managers

Additional Duties

• Serve as back up administrative support to Director, Oncology Clinical Operations

Candidate Qualifications:

Relevant Experience

• Ability to understand and adhere to organizational and departmental policies and procedures

• Advanced proficiency in Microsoft Office Suite, with a strong emphasis on Visio, Excel, and PowerPoint proficient

• Experience coordinating semi-complex travel arrangements

• Proficient in meeting facilitation, including preparing materials and taking minutes

• Experience managing multiple complex calendars

• Strong organizational skills with the ability to prioritize tasks and complete work independently

• Ability to collaborate effectively with stakeholders at all levels of an organization

• High level of accountability with strong follow-through and attention to detail

• Strong written and verbal communication skills

• Ability to handle and maintain confidential information

• Experience with patient referrals and scheduling, preferred

• Familiarity with PeopleSoft or similar, preferred

• Basic accounting knowledge and experience with expense tracking/reporting, preferred

Essential Functions for Cancer Center Operations Administrative Roles:

Strong PeopleSoft and accounting policy knowledge

• Booking travel

• Expense reports

• Reconciling expenses

• Payment requests

Meeting facilitation and support

• Coordinating calendars

• Reserving and preparing meeting spaces

• Ordering food

• Agenda/deck support

• Minute taking

• Tracking action items

Service support

• Inputting service requests

• Print shop orders

• Supply orders

• Procurement portal requisitio