Project Analyst

The Project Analyst (PA) provides specific project delivery support on various tasks of varying scope, size, and complexity. The PA is the frontline liaison between the project manager (PM) and administrative workgroups and considered a key team member and project delivery resource to the PM and team. PAs have a common goal of accurate project setup and facilitation and dissemination of information to and from the PM during all phases of the project lifecycle: procurement, negotiation, execution, and closeout/follow-up.

The PA works closely with the following workgroups:

• Sales and Marketing: assist client service managers (CSMs), sales leaders, marketing managers, and marketing coordinators in the procurement process

• Finance and Administration: assist Strategic Finance Directors, Finance Business Partners (FBPs), accounts payable (A/P) and accounts receivable (A/R) support staff, and billers with any financial aspect during the project execution and closeout process.

• Project Delivery and Risk Management: assist project delivery leaders (PDL), business unit and area leaders, accountable approvers (AAs), risk managers, and subject matter experts (SME) in project delivery and compliance of company processes throughout the entire project lifecycle.

• Health & Safety and Legal: assist health & safety managers, administrators and coordinators, and legal administrators in the coordination and documentation of health & safety plans and legal contracts and subcontracts throughout the entire project lifecycle.

The majority of the PA role is specific to a PM’s needs for particular projects, clients, and/or contracts. It is incumbent upon the PA to build strong relationships with PMs and assess where his/her service could help the PM manage and/or communicate project issues. The goal of the PA is to be “in step” with the PM on the projects, providing service and adding value, some of which cannot be delineated in a listing or quantified on a matrix.

The PA’s responsibilities include, but are not limited to, the following:

• Complete new PA orientation on WorkSmart+, MSP+, and BST/Prism tools.
• Participate in project planning efforts beginning with negotiation and continuing through closeout/follow-up.

•  Assist with setup of individual pursuit profiles where requested (basic project information portion only) using WorkSmart+. The risk portion must be completed by the PM or CSM during the procurement stage. Assist with risk register setup/downloading for PM completion.

• Understand and communicate the risk management review process (Ops review team, risk committee review) by working closely with the business unit (BU) PA manager.

• Assist BC’s business development process with proposal needs such as facilitating rate table development with the FBP or regional controller, organizational chart creation, and project budgeting estimates (utilizing MSP+).

• Assist PMs to develop and maintain the work breakdown structure (WBS) using MSP+ and BST/Prism tools and interact with PM to ensure contractual terms are reflected and/or communicated to accounting.

• Assist PMs with the preparation of contracts and subcontracts, including proofing and editing where warranted. Direct interaction with legal review during contract preparation (BC client and subconsultant contracts), including setting up purchase orders (POs) for subconsultants, communicating PO information to subconsultants for inclusion on invoicing, and filing of executed documents.

• Assist PMs, as needed, in the development and dissemination of various project plans (e.g., project management plans, health and safety plans, communication plans).

• Oversee tasks to accomplish specific project requirements established by the PM for routine processes such as filing and archiving project documents, internal communications, and reports.

• Assist PMs in engaging individual project team members to effectively complete assignments and deliverables.

• Participate in weekly team/office meetings and post action items and other documents and/or team communication in WorkSmart/PDS.
• Assist PMs with monitoring the financial progress and physical completion throughout the life of the project by using the tools for weekly budget tracking, earned value calculations, and/or specific spreadsheets/status reports.
• Prepare financial reports as requested by the PM or senior management.
• Review, identify, facilitate, and proactively engage the PM in addressing variance issues, effective labor multipliers (ELMs), budget revenue accrual discrepancies, A/R, change orders, and project resource issues affecting the project’s health/performance
• Prepare client special reporting