Office Associate, Senior - Cowboy Joe Club

The University of Wyoming is delighted to receive your interest in our vacant position!  We strive to connect with qualified and uniquely talented individuals to join our campus community.  We would love to hear how your experiences translate to this position, the University’s Mission, Vison, and Values, and encourage you to submit an application today! 

JOB TITLE:   

Office Associate, Senior - Cowboy Joe Club

JOB PURPOSE:

Provides frontline customer service and accurate reporting of all donation activity. Responsible for assisting with all functions of athletics development/Cowboy Joe Club.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provides front line customer service to Cowboy Joe Club donors and prospects. Responsible for donor relations and stewardship, while providing a first-class donor experience. 
• Maintains a full understanding of Cowboy Joe Club operations and procedures. Clearly articulates both verbal and written cases for supporting annual fund, special events and key programs. 
• Maintains and updates CRM systems and all data. Directly oversees the processing of donation information and payments in Paciolan. 
• Manages donor data and CRM systems to ensure accurate database, donor information and accounting. 
• Processing of all payment plans and donations via payroll deduction and ACH. 
• Oversees all stewardship and pledge collection correspondence. 
• Provides accurate reporting to Development Officers, manages reporting for correct stewardship and benefit allocation.
• Manages the full allocation process for Cowboy Joe Club benefits.
• Assists with gameday responsibilities and all special events including but not limited to golf series and annual auction.
• Assists in the planning, organization and execution of all home game hospitality activities. 
• Manages relationship between Cowboy Joe Club team and university foundation data and accounting team. 
• Assists in the coordination of all fundraising activities. Performs other duties as assigned by the Associate Athletic Director for Development & Revenue Generation and Comptroller, External Operations. 
• Understand NCAA rules and regulations as they relate to fundraising. 

REMOTE WORK ELIGIBILITY: 

This position provides vital support to campus customers and requires the successful candidate be available to work on campus.

MINIMUM QUALIFICATIONS:  

Education:  Associate’s degree or an equivalent combination of education and experience.

Experience: 1 year progressively responsible work-related experience

Required licensure, certification, registration or other requirements: Valid driver's license with a motor vehicle record (MVR) compliant with the University Vehicle Use Policy.

DESIRED QUALIFICATIONS:  

• Understanding of University policies and procedures
• Strong attention to detail.
• Ability to take initiative, problem-solve, and work independently.
• Excellent organizational skills.
• Ability to manage time efficiently, prioritize tasks and meet deadlines.

REQUIRED MATERIALS:  

Complete the online application and upload the following for a complete application: cover letter, resume or C.V. and contact information for four work-related references.

This position will remain open until filled. Complete applications received by 10/21/2024 will receive full consideration.   

HIRING STATEMENT:  

UW is an Affirmative Action/Equal Opportunity Educator and Employer (UW Reg 4-1). The University does not discriminate in employment or personnel practices on the basis of race, gender, religion, color, national origin, disability, age, protected veteran status, sexual orientation, gender identity, genetic information, creed, ancestry, political belief, pregnancy, or any other protected category or participation in any protected activity.  In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email jobapps@uwyo.edu 

ABOUT LARAMIE:

The University of Wyoming is located in Laramie, a town of 30,000 in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its university, helping to make it a leader in academics, research and outreach. The university has state-of-the-art facilities in many areas a