Catering Sales Administrator

 

Position Title: Catering Sales Administrator 

Pay Range: $28.00  to $30.00  

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Diversity of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!

 

Are you looking for a job with competitive wages, one in which you can learn and grow and be a part of a great team?  We're hiring!  Great team member perks like Instapay (early access to your wages) and high interest savings both through the EVEN app.

 

From the stadium to the head table, Levy leverages unbridled creativity, custom strategies, impeccable service, and true love for great food to create unforgettable experiences. Founded in Chicago 40 years ago as a Delicatessen, Levy now finds itself as a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country.

 

For more information on what we are about as a company, check us out by following the link below: http://www.levyrestaurants.com/who-we-are/
 

Job Summary

The main job responsibility of the sales admin is to perform a wide range of administrative and office support activities for the department and/or managers to facilitate the efficient operation of the sales department.  

Job Details: 

Banquet Event Orders (BEO)

• Distribute all function sheets to the appropriate departments and all sales managers. ALL function sheets will have a time/date stamp, along with the sales assistants’ initials before being distributed.
• Function sheets occurring within a 24-hour time frame will be hand delivered and/or faxed to the appropriate departments.

Contracts 

• Compile all correspondence (i.e. contracts, catering agreements, credit card information, etc.) and forward to the appropriate sales manager to review for accuracy. 
• Email catering agreement and BEOs to client on behalf of sales manager.
• Provide the accounting department with copies of credit card information and signed catering agreements in its perspective folder.

Closing out show files/Invoices

• Responsible for closing out each show, acquiring the invoices from accounting within 7 business days after the last date of the show, sending the information to our internal clients, and filing the show files in the file room within the 5-day time frame.
• Responsible for obtaining from either Banquet admin/Catering Staff all functions sheets from previous day of event that include food, items, labor charges, actual number served changes they will impact pricing. All changes need to be made in our Event order system (Reserve) and given to Accounts Receivable no later than 10:00 AM that day.
• Recap sheets to include the following information: This sheet should include the totals of all invoices by company. The sheet will total hosted food and beverage sales for that particular show. Make sure this is filled on the correspondence/email side of the file.

Apply to Levy today!

Levy is a member of Compass Group USA

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Compass Group is an equal opportunity employer.  At Compass, we are committed to treating all Applicants and Associates fairly based on their abiliti