Project Management Coordinator - Utility Distribution Support

Joint Use Coordinator

JOB SUMMARY:

The Joint Use Coordinator is a pivotal role within the Contract Management Section of the Joint Use Department, serving as the foundational step in facilitating the attachment of equipment to utility distribution power poles and coordinating with external entities for pole attachments. This position is responsible for preparing, negotiating, managing, and executing contracts, ensuring compliance and accuracy while engaging with stakeholders, including government agencies, municipalities, electric membership cooperatives (EMCs), cable companies, phone companies, and fiber providers. The Coordinator collaborates with the Joint Use Supervisors and legal to review any requested contract language changes, ensures seamless electronic contract execution, and proper workflow of the joint use process. Additionally, the role involves leading process improvement projects, leveraging Microsoft Office products and other software to optimize workflows, document storage, and work tracking within the department. The ideal candidate will have a strong understanding of contract administration, utility operations, and the ability to interpret and communicate contract language effectively to new and existing customers.

JOB REQUIREMENTS:

Education: Bachelor’s degree in Business, Engineering, Law, or a related field.

Experience:

• Minimum of 3 years of experience in contract management and/or administration.
• Experience in reading and interpreting contractual terms and conditions is required.
• Experience in utility operations is preferred.
• Experience and knowledge of joint use, pole attachment processes, and distribution field engineering is a strong plus.
  • Proven ability to proactively identify, learn, and apply software tools, particularly the Microsoft Office Suite (Outlook, Word, Excel, Power BI, Teams, etc.), to design and implement workflows, document procedures, create training guides, and manage contract-related files, with a strong emphasis on initiative and adaptability to meet departmental and organizational needs.

Skills and Knowledge:

• Ability to interpret and communicate complex contract language to diverse stakeholders, including new and existing customers. 
• Detail-oriented with a high level of accuracy and ability to spot errors and inconsistencies in data and documentation is necessary.
  • Understanding of the high-level processes within the Joint Use Department and their role in the broader utility operations is a plus.
  • Excellent communication and negotiation skills to engage with customers, including government agencies, municipalities, EMCs, and telecommunications companies.
  • Project management skills to lead process improvement initiatives, including workflow optimization and document storage enhancements.
  • Basic knowledge of laws, regulations and policies regarding  attachments to electric utility poles is a plus. 
• Exceptional organizational skills and abilities to establish and maintain systems for managing tasks, contracts, and processes, within the Joint Use Department and in collaboration with other organizational units. 
• Strong verbal and written communication skills, presentation skills, and comfortable interacting with all levels of internal and external customers and stakeholders, including the ability to communicate complex information in a  clear and succinct manner is required.

KEY COMPETENCIES:

• Detail-oriented with a focus on accuracy in contract preparation and execution.
• Ability to collaborate effectively with internal teams (e.g., legal department) and external stakeholders.
• Proactive problem-solver with a commitment to improving departmental processes.
• Adaptable to working with diverse entities, including government, municipal, and private sector clients.
• Proficient in relevant software tools with the ability to quickly learn and adapt to new technologies to enhance efficiency and accuracy. 
• Self-starter with a proactive and innovative mindset, consistently taking initiative to identify opportunities, streamline workflows, and implement creative solutions to meet organizational goals. 
  • Negotiate, prepare, manage, and administer joint use, common use, and pole att