Assistant Property Manager

Key Responsibilities

• Assist in administration activities including tenant contacts and insurance information and generate corresponding reports.
• Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and support property manager to ensure compliance with policies and procedures.
• Code invoices according to bduget for property manager's approval and ensure prompt and accurate completion of vendor contracts in contract administration software.
• Track and file vendor contracts and insurance certificates; maintain follow-up system for expirations and monitor and maintain the property maintenance work order system.
• Maintain lease, contract, and operational files within the property management office.
• Promote and foster positive relationships with tenants and owners.
• Process maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests, for review and approval.
• Partnering wtih property manager to resolve tenant problems and communicate action plan for resolution, building relationships that create tenant satisfaction specific to the property and to ensure tenants comply and fully understand building operating policies.
• Assists in handling any emergency that may arise with building, property, tenants, or ownership.
• Provide full administrative support, including phone support, typing reports, filing, and distribution of correspondence.
• Schedule and coordinate meetings/special events as requested.
• Reviews tenant delinquencies and contacts tenants regarding delinquencies.

Skills, Knowledge, and Expertise

Education:

• High School Diploma or GED Equivalent - REquired

Experience:

• 3+ years administration work - Required

Skills:

• Proficiency with operating business office equipment 
• Intermediate computer skills (Microsoft Office, Excel, Adobe Acrobat)
• Strong organizational skills
• Excellent verbal and written communication skills
• Multi-tasking ability

Benefits

• Compensation: $61,000 - $82,000 / year
• Eligible for discretionary benefits: performance bonus
• Eligible for standard employee benefits: Medical, Dental, Vision, 401k, FSA, HSA, Commuter Benefits, Employee Assistance Program, Life Insurance (employee and dependents), Short-term disability (STD), Long-term disability (LTD), Accidental death & dismemberment (AD&D), vacation days, sick days, and other benefits

Disclaimer

To All Recruitment Agencies – NexCore Group does not accept unsolicited third-party resumes.
NexCore Group knows that when we welcome different points of view, it makes us better, stronger, and moves us boldly forward in becoming a world-class company. That is why we’re proud to be an Equal Opportunity Employer and encourage all qualified talent to apply. Your application will be reviewed regardless of race, religion, gender, sexual orientation, national origin, disability, age, or veteran status.
If you are interested in applying for a position with NexCore Group and need special assistance or an accommodation to use our website, please contact HR@NexCoregroup.com 

About NexCore Group

NexCore Group develops healthcare facilities for hospitals, health systems and physicians. We solve complex real estate challenges through innovative building solutions and creative financial structures. In a rapidly changing healthcare industry, NexCore has the superior expertise to deliver quality environments and flexible spaces that help grow your business, lower expenses and mitigate risk.