Coordinator of Presidential Business & Administrative Services

Job Title

Coordinator of Presidential Business & Administrative Services

Agency

Texas A&M University

Department

President, Texas A&M University

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Coordinator of Presidential Business & Administrative Services works under direction as the primary staff position contact for the Office of the President at Texas A&M University and serves as a key operational coordinator for the executive suite. This high‑visibility role exercises independent judgment and discretion in matters of significance and coordinates administrative and business operations for the Office of the President.

The position draws on transferable strengths developed across leadership‑rich careers, including team coordination, onboarding and training, cross‑functional collaboration, compliance tracking, and communication with internal and external constituencies. The Coordinator supervises and supports front‑office staffing, fosters a professional and welcoming executive reception environment, and serves as the operational liaison between the Office of the President and central service units including Human Resources, Business Services, Transportation Services, Facilities, and Information Technology.

Exceptional judgment, discretion, and the ability to build trusted relationships are essential to success in this role.

Essential Duties and Responsibilities:

Administrative Coordination & Front Office Operations

• Coordinates day‑to‑day administrative support functions for the Office of the President.

• Plans and oversees front office operations to ensure a professional, welcoming, and efficient executive environment.

• Works alongside and supports student employees; helps coordinate work priorities and daily coverage.

• Manages a high‑volume main telephone line, triaging inquiries and routing communications to appropriate staff, university offices, or external partners.

• Coordinates hospitality and logistics for high‑profile visitors and official guests of the President.

• Monitors reception areas and conference rooms to ensure readiness, presentation, and adequate supplies.

• Manages office supplies, maintains inventory, and processes procurement requests within assigned signature authority.

• Maintains accurate electronic and physical filing systems, including confidential and sensitive records.

• Coordinates office records retention and resource management in alignment with university policy.

Liaison with Operational Offices & Compliance

• Serves as the Office of the President’s primary operational liaison with University Human Resources, Information Technology, Facilities Services, Transportation, and Business Services.

• Routes personnel actions, position requests, and onboarding/offboarding documentation through Workday.

• Coordinates new‑hire logistics, including workspace setup, credentialing, parking, and building access.

• Tracks and monitors required training compliance (TrainTraq, EEO, cybersecurity, records management) and prompts timely completion.

• Monitors compliance with state, system, and university policies and procedures.

• Utilizes data tracking and documentation to support compliance and continuous improvement efforts.

Support for Leadership and Executive Staff

• Provides advanced administrative and operational support to leadership while maintaining the highest level of confidentiality and discretion.

• Serves as a central point of contact for staff regarding administrative processes and operational questions.

• Supports preparation of job postings and coordinates interview schedules and search committee logistics in partnership with Human Resources Classification & Compensation and Talent Acquisition.

• Communicates administrative guidance and operational objectives on behalf of leadership.

• Exercises sound judgment in managing sensitive communications and executive workflows.

• Fosters a collaborative, professional, and service‑oriented front office culture.

Event Planning and Coordination

• Plans and coordinates meetings, official engag