Business Office Administrator

Position Summary:

The Business Office Administrator assists in managing student financial accounts to include tuition, billing, revenue recognition, bank deposits, cash receipts and student refunds. This position manages aged receivables of active and inactive students to include regular collections and analysis of past due receivables and collections. The individual also periodically reviews student records to ensure files contain current and accurate student data, assists in purchasing campus supplies, to include textbooks, student and other local purchases necessary for the operation of the campus. The Business Office Administrator also assists the Business Office Manager as needed.

 

Essential Duties and Responsibilities:

• Processes invoices and expense reports, general ledger coding, researching and resolving vendor invoice/payment issues.
• Advises students regarding their payment options and financial policies.
• Posts student tuition and fee payments and issue system generated receipts.
• Tracks and maintains student accounts throughout the collection process to ensure prompt payment of balances.
• Coordinates sending inactive student accounts to outside collection agency and assist collection agency with any required documentation needed for collection process.
• Assists in charging tuition and fees in CampusVue.
• Assists in preparing bank deposits, entering data and preparing reports.
• Other duties as assigned.
• Regular and reliable attendance.

Qualifications

Skills/Competencies/Qualifications:

• Two years accounts payable/receivable experience
• Previous collections experience is a huge plus - especially in education collections
• Typing - 35wpm
• Alphanumeric filing
• Records Management
• Inventory management experience
• Excellent communication skills
• Strong organizational skills and attention to detail
• CampusVue experience a plus
• Cannot have any student loans in default

 

Classification: Non-exempt

Work Hours: 20

Travel: None

Working Environment: Interior/office