Event Production Coordinator

Department: Erb Memorial Union
Classification: Maintenance Laborer Coordinator
Appointment Type and Duration: Regular, Ongoing
Salary: $18.79 - $27.92 / hour
FTE: 1.0

Positions Available: Two (2)

Review of Applications Begins

September 22, 2025; positions open until filled.

Special Instructions to Applicants

With your online application, please provide:
1. A cover letter summarizing your interest and experience/qualifications related to the professional competencies and preferred qualifications of this position.
2. A resume with detailed employment history, including the month and year for the start and end dates of each role.
3. Names and contact information for three professional references, one of which is a recent supervisor.

Department Summary

The Division of Student Life supports the university’s academic mission and strategic plan through comprehensive programs and services that promote and advance student learning and success while fostering an inclusive and vibrant campus community. Student Life includes four major portfolios, the Office of the Dean of Students, Experiential Learning & Engagement, Health & Wellbeing, and Division Administration. Key programs and departments within the division include but are not limited to University Health Services, Erb Memorial Union, Physical Education & Recreation, Parent and Family Programs, Major Student Events (Commencement, Homecoming, University Day), Fraternity and Sorority Life, Counseling, Health Promotion, Multicultural and Identity Based Support Services, Student Government Engagement & Success, Student Conduct and Community Standards, and Support for Students in Crisis and Students of Concern.

The Erb Memorial Union (EMU) is a department of the Division of Student Life. The EMU is a multifaceted auxiliary service that employs over 90 professional staff and 200 student staff, and serves over 15 thousand daily users during the academic year. The EMU welcomes students, faculty, staff, the community and visitors to campus, and its mission is to provide learning experiences and opportunities for personal growth in an open, inclusive, and resource-rich community where students and staff collaborate to inspire and sustain extraordinary programs and services that promote diversity and social interaction. The EMU is student-centered and is operated in collaboration with a student Board, who are actively involved in determining the character and scope of the department and approve the budget recommendations of all EMU services and programs. UO Scheduling and Event Services (SES) operates on a budget of approximately $1.8 million, and schedules use of all reservable locations within the EMU, general pool classrooms, outdoor spaces, and a variety of other spaces around the University of Oregon. To this end, SES schedules over 18,000 meetings and events each year. Of these events, UO Scheduling and Event Services provides event production support and resources in the form of live audio reinforcement, video, specialty lighting, event supervision, crowd monitoring, and/or other services to over 1,000 events each year.

UO Scheduling and Event Services collaborates with University of Oregon students, campus departments, and the larger community to provide helpful, high quality, personalized service in all areas of event facilitation to enrich and enliven the university.

Position Summary

The purpose of this position is to manage the coordination and safe, successful execution of a rolling portfolio of complex events on campus. For their portfolio of events, individuals in this position coordinate and communicate with clients to provide professional guidance and determine the event scope and needs, allocate required labor, technology, and resources, and generate event layout and billing documents for upcoming events. This position also provides supervisory support and training for a team of student employees who fulfill event staffing needs in a variety of technical roles. Additionally, this position maintains department technology, equipment, and facilities by making necessary repairs, replacements, and upgrades to systems or overseeing necessary work.

This position offers the opportunity to work in a dynamic setting in the heart of campus, and to work closely with the students, staff, faculty, and guests served by the many events hosted in EMU spaces. This unit plays a key role in fulfilling the EMU's mission to serve the campus and at-large community in the following ways: the scheduling and provision of sound, lighting, audiovisual and other equipment; the trained personnel to supervise, setup, operate,