Facilities Project Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

JLL has an opportunity for a Facilities Project Coordinator to support our client.  This position is onsite/hybrid (typically 3-5 days a week in the office) in Nashville, TN and may require up to 0-40% travel.  Your strong knowledge of construction projects from Pre-construction and Design Management to Occupancy/Commissioning and Closeout, will speak to your holistic approach to client needs. Your influence will be founded in facilitating critical stakeholder meetings.

Leadership

• Ensure a One Team mentality by developing and maintaining relationships with client and key stakeholders. 
• Inspire a team of Clients, Consultants, Designers, and General Contractors to collaborate in ways that deliver great outcomes for our clients.
• Contribute to a diverse, supportive, and talented team.
• Demonstrate the ability to create a solutions-oriented environment focused on delivering value to the client. 
• Look for opportunities to streamline processes and import Best Practices.
• Review data and analysis information to act decisively, think big, and manage your time to meet deadlines in a fast-paced, high-volume environment.
• Create an environment where direct reports are engaged, understand, and are committed to both corporate and client goals.
• Face to face and remote daily communication and interpersonal interaction is key responsibility to perform the job.

Key Responsibilities

• Strong working knowledge of building systems (mechanical, electrical, plumbing, fire/life safety, etc.) and related regulations for code compliance (NFPA, OSHA) in accordance with Federal, State and Local laws.
• Works with a team, directly and indirectly, who delivers a wide variety of projects for both new construction and tenant improvement projects. May manage projects individually as well.  
• Ability to read/interpret construction drawings and make recommendations as necessary
• Proactively communicate and escalate any issues to management for timely resolution. 
• Support the project team in the management of the design process as well as Architects, Interior Designers, Consultants, Engineers, Testing Agencies, and Commissioning Agents, among others.  
• Serve as liaison between the client facilities, capital projects, interiors teams, and JLL FM team. 
• Collaborate across all JLL and client platforms including facilities managers, building engineers, occupancy planners, and move managers, among others.
• Apply technology to drive change and provide data accuracy for reporting.
• Proficiency in the use and application of project management technology tools (i.e. MS Project, Excel, etc.) and continually seek opportunities to develop your skillset.
• Champion safety by ensuring JLL guidelines are followed.
• Provide construction cost/benefit analysis as required.
• Build and maintain strong client relationships and manage conflict resolution.
• Identify and address areas of concern regarding potential liabilities and risk to manager and client.
• Demonstrate proficiency in the use and application of all project-related technology as required for assigned projects.
• Drive the “Trusted Advisor” culture throughout all levels of the team. 
• Convey acceptable practices and policies to team as necessary. 
• Makes independent judgments related to operating procedures impacting assigned projects.
• Work within a matrixed organization/team including direct and dotted line reports.
• Working with the site teams and client project management to make sure the scope is accurate and inclusive of the accurate needs of the project.
• Verifying with the site teams that the punch list is accurate, and the vendor completes all work in a timely manner.
• Make sure that a