Jobs and Careers
AV
Executive Administrative Assistant
AVERUnited States, United Statesfull_timeVerifiedPosted 15 Aug 2024
About the role
AVER is a fast-growing SDVOSB that has achieved significant revenue growth over the past 5 plus years with much of our work focused on Data Analytics, Mission Support, IT Modernization and Biometrics. AVER is seeking an Executive Administrative Assistant with in-depth knowledge and experience to support executive level government official within the Department of Homeland Security. The candidate will support two executives by providing key responsibilities such as travel coordination, calendar management, and managing executive support for senior leaders. Join a collaborative team who values AVER’s mission, focus, and culture of delivering exceptional client service with great people and transformative technology solutions that ensure Government mission success.
Responsibilities Include:
AVER, LLC is a Data & Digital Transformation company that delivers exceptional client service with great people and transformative technology solutions to enable Government mission success. We provide customers with specialized technical skills and deep subject matter expertise focused on Homeland Security, Biometrics, Law Enforcement and Healthcare domains to meet the complex mission challenges today and tomorrow. We are a verified Service-Disabled Veteran-Owned Small Business (SDVOSB) that strives to provide a customer-centric experi
Responsibilities Include:
- Serve as the primary point of contact for making, changing, cancelling travel and transportation arrangements through Concur Travel System
- Maintains and submits expense reports, travel-related documentation, and travel vouchers through Concur Travel System
- Maintain file plan requirements and document organization structure
- Coordinate and schedule meetings across all divisions and branch-level meetings and events
- Schedule high-level/high-visibility meetings with internal and external components/stakeholders
- Coordinate and schedule meeting space
- Assist with proper documentation for each meeting/event including agendas, briefing materials, and presentations
- Participates in meetings as needed
- Perform office and administrative duties including:
- Managing calendar appointments
- Scheduling meetings, interviews, and conference participation
- Evaluate requests for information, appointments, tasks
- Create/maintain/submit meeting minutes
- Generate/review/maintain reports/memos/letters as required
- Coordinate correspondence according to deadlines
- Support with Standard Operating Procedures
- Maintain/manage office supplies and equipment
- Develop policies and procedures for office systems, file structures and plans
- Bachelor’s degree in business, management, or related field
- 6+ years of relevant administrative experience supporting the Federal government
- Experience with Federal programs, specifically within the Department of Homeland Security or its agencies
- Proven record of providing superior customer service to senior leadership, individuals, and organizations
- Proven record of coordinating events and travel to include scheduling, funding, logistics, and communications
- Ability to track multiple projects with competing priorities in a fast-changing environment
- Ability to draft, develop, and edit content
- Proficiency with knowledge management resources (SharePoint); outlook; file management
- Expertise in process mapping and documentation
- Expertise in process analysis and workflow strategies
- Strong written, verbal, facilitation, and interpersonal skills
- Excels in organization skills and multi-tasking
- Demonstrate effective decision-making techniques
- HYBRID (2 days a week on site in Washington, DC)
- Ability to obtain and maintain a government clearance (Public Trust)
- This role supports a government agency which requires U.S. citizenship
AVER, LLC is a Data & Digital Transformation company that delivers exceptional client service with great people and transformative technology solutions to enable Government mission success. We provide customers with specialized technical skills and deep subject matter expertise focused on Homeland Security, Biometrics, Law Enforcement and Healthcare domains to meet the complex mission challenges today and tomorrow. We are a verified Service-Disabled Veteran-Owned Small Business (SDVOSB) that strives to provide a customer-centric experi
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