Administrative Technician - Admissions

Job Posting Title

Administrative Technician - Admissions

Agency

452 MENTAL HEALTH AND SUBSTANCE ABUSE SERV.

Supervisory Organization

NW Center for Behavioral Health

Job Posting End Date (Continuous if Blank)

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

$34,500.00 Yearly $16.586538 Hourly

Job Description

Basic Purpose

Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities. This position provides admission support and services for an inpatient facility. This position will answer the phone for the facility and transfer said calls to the appropriate places. The most critical duties include admission of consumers inpatient services by gathering personal information and logging all personal property to be stored during inpatient stay.

Typical Functions

• Discharging clients, Data entry into Avatar
• Obtaining member ID with OHCH, Assist with OHCA Gate Keeping documentation when needed.
• Initiates correspondence requiring knowledge of agency or program procedures and policies and submitting legal status documentation to county DA offices
• Develops and maintains confidential or complex files.
• Interprets and advises internal and external customers on departmental or program rules, regulations, and laws. Assist with filling out court documents with court liaison is absent.
• Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties.
• Knowledge in Work, Excel and Outlook a plus
• Represents agency, supervising official, or program area at meetings, conferences, or civic organizations.
• Coordinates activities with internal and external customers.
• May establish educational and/or training programs.
• Interviews callers, arranges appointments, and handles office details.
• Enters and retrieves information using Personal Computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections.

Level Descriptor

At this level duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities.

Education and Experience

Education and Experience requirements at this level consist of five years of technical clerical office work; or an equivalent combination of education and experience.

Knowledge, Skills, Abilities, and Competencies

Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; of the major policies and procedures governing assigned programs; and of supervisory principles and practices. Ability is required to maintain effective working relationships with others; to handle confidential

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.