Assistant to the Dean/Associate Dean - STEM

Posting number: 202500470

Department: Mathematics

Division: Mathematics & Science Office

Job classification: Assistant to the Dean/Associate Dean - STEM "official"

Posting type: Open

Categories: Administrative Assistant, Clerical & Data Entry, Sciences

Summary

Examples of duties

• Associate’s degree or equivalent combination of education and experience.
• Minimum of three (3) years of administrative support experience, preferably in higher education.
• Oral Communication – Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information; makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately.
• Written Communication – Writes in a clear, concise, organized, and convincing manner for the intended audience.
• Attention to Detail – Is thorough when performing work and conscientious about attending to detail. 
• Clerical Skills – Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms. Demonstrated proficiency using Microsoft Office 365. 
• Computer Skills – Uses computers, software applications, databases, and automated systems to accomplish work.
• Creating Efficiencies – Consistently seeks to perform work unit tasks in a cost-efficient manner; identifies ways to produce the same level and quality of work while utilizing fewer resources; creates an organizational climate in which cost effectiveness is valued and rewarded.
• Helping – Pitches in to help support when workload is high; minimizes disruptions and helps others overcome bureaucratic work obstacles; works with leaders in other organizational units to keep work flowing smoothly.
• Interpersonal Skills – Shows understanding, friendliness, courtesy, tact, empathy, concerns, and politeness to others; develops and maintains effective relationships with others.
• Information Management – Identifies a need for and knows where or how to gather information; organizes and maintains information or information management systems.

• Bachelor’s degree.
• Experience with HANK or similar academic information systems.
• Public Service Motivation - Shows a commitment to serve the public. Ensures that actions meet public needs; aligns organizational objectives and practices with public interests. 
• Respect - Demonstrates collaboration and teamwork, values diversity and inclusiveness, practices transparency, shows compassion and empathy, and remains engaged and committed to shared goals. 
• Passion - Teaching and learning; exploring diverse perspectives and ideas; creating a student-centered environment; transforming lives through continuous learning; and excellence in all that we do. 
• Ingenuity - Being agile, flexible, and responsive; pursuing discovery, creativity, and innovation; collecting, evaluating, and acting on evidence; thinking critically; and continuously reimagining the future. 
• Integrity - Contributes to maintaining the integrity of the institution; displays high standards of ethical conduct and understands the impact of violating these standards on the institution, self, and others; is trustworthy.

Qualifications