Executive Assistant

Overview

As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives as we remain devoted to a future of health and hope for everyone, everywhere. At the American Heart Association, your contribution matters, and so does your career.

 

The American Heart Association has an excellent opportunity for an Executive Assistant based in our Dallas National Center office!

 

This position will work in a hybrid setting (in the office 1-3 days a week and as needed) in our Dallas office.

 

This is a full-time, benefits-eligible, grant-funded opportunity. Current funding will expire June 30, 2026.

 

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

 

#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.

Responsibilities

The Executive Assistant will support the EVP, Strategy Integration & Field/Customer Relations/Volunteerism, and the Chief of Staff to the CEO.

  

• Maintains supervisors’ calendars of appointments and makes arrangements for committee meetings, department/staff meetings, task force, working group meetings, and/or council leadership committee meetings. Executes meeting planning for various meetings, including all aspects of logistics and communications related to the meetings. Performs record keeping and takes meeting minutes/notes as needed. Prepares agendas and support materials for these meetings as needed.
• Prepares and processes all correspondence. Proofreads and distributes all such correspondence, reports, presentations, etc.
• Manages project timelines and deadline compliance while effectively communicating project statuses and related information as required to achieve goals.
• Coordinates calendars, appointments, meetings and conference calls with volunteers and other National Center staff; provides agendas and support materials for scheduled appointments.
• Successfully completes multiple duties and projects while managing competing demands and priorities.
• Contributes to departmental goals by maintaining ongoing working knowledge of department's budget, policies, and procedures.
• Utilizes vendor and/or American Heart Association systems (e.g. E1, COI, Workday, etc.) efficiently and competently to complete duties/projects.

 

Qualifications

• Some college education.
• Five (5) to Eight (8) years of work-related experience.
• Experience in business administration, office procedures, complex executive correspondence and meeting coordination.
• Excellent skills in written, oral and interpersonal communication, including business writing.
• Advanced skills in one or more Microsoft Office applications, such as Word, PowerPoint, and Excel, and the ability to train others on system usage.
• Ability to work independently, prioritize work assignments, and meet deadlines.
• Ability to work in a team environment and interact with industry, staff, volunteers, and the public.
• Ability to conceptualize, reason through problems, make effective decisions, and develop alternative solutions.
• Accounting experience and excellent math skills, including the ability to analyze numbers and to reconcile accounts.

 

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package.  Visit Rewards & Benefits to see more details.

 

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.