Administrative Assistant

Manifest Solutions is currently seeking an Administrative Assistant for an onsite position in Austin, TX.

• Responsible for performing administrative support duties within the assigned area.
  
• Responsibilities are specific to the organizational unit (i.e. region, district, department, plant, etc.)
• Perform basic administrative duties, following well-defined, standard procedures
• Prepare documents, reports, and spreadsheets, etc. as needed to support the business unit.
• Exchange documents with various courts and administrative agencies and opposing parties (some daily pedestrian travel within a 5 block range or if further a company vehicle will be used)
  
• Serving large number parties to a case with aforementioned materials via hand-delivery, courier service, USPS mail, over-night courier and email.
• Maintain files and calendars as needed.
  
• Utilize Microsoft Outlook, Excel, Word, and PowerPoint as well as other department software/systems as needed.
  
• Answer customer questions; refer questions to others as needed
  

Basic Qualifications:

• High school diploma or GED.
  
• One year of administrative work experience.
  
• Demonstrated computer proficiency including the use of Microsoft Office Products.
  
• Must possess the ability to organize data and processes and communicate effectively, both orally and in writing.
• Displays good analytical and problem solving skills
• Maintain file system of aforementioned materials
  
• Mail to large number of parties in a single event (1000 recipients or more)
  
• Requires experience with MSWord, MS Excel (60 wpm minimum)

Prefer Familiarity with the following

• Adobe Acrobat for document labeling and editing
  Mail merges using MS Excel (letters and mailing/shipping)
  
• Mail merges for mailing/shipping using Stamps.com, Fed-Ex and other similar applications
  
• Various other tasks administrative tasks as needed.