SALES COORDINATOR - MATERIAL HANDLING (43421)

Sales Coordinator / Office Manager (MH Division)
Department: Material Handling (MH)

Position Overview

At Arnold Machinery Company, our people are our greatest asset. No promise of uncompromised customer satisfaction can be kept without a dedicated, professional team backing it up. As a Sales Coordinator / Office Manager, you'll play a key role in supporting the sales and operational success of our Material Handling division. This hybrid position ensures smooth administrative processes, accurate sales documentation, and a well-organized office environment—all vital components to delivering world-class service to our customers.

Key Responsibilities

Sales Coordination

• Process all orders for new, used, and rental Hyster and Yale lift trucks.
• Manage all documentation and processing for attachments related to Hyster and Yale equipment.
• Generate work orders for service related to new, used, and rental equipment sales.
• Track and maintain cost and expense records for all lift trucks and attachments.
• Coordinate with Corporate Sales Administration for shipping and receiving of prime and allied products.
• Monitor installation of attachments and repairs before delivery.
• Report accurate repair costs, timelines, and modifications to the Sales Department.
• Schedule and coordinate transportation and logistics for equipment deliveries.
• Maintain current inventory records of all prime products, attachments, and allied items.
• Track sales expenses and ensure accurate documentation.
• Oversee product delivery and ensure customer follow-up is completed.

Office Management

• Manage daily office operations and provide administrative support to branch personnel.
• Maintain office supply inventory and coordinate with vendors for purchasing needs.
• Ensure a clean, organized, and professional work environment.
• Coordinate branch communication and act as a point of contact for internal and external inquiries.
• Support timekeeping, scheduling, and other employee coordination tasks as needed.
• Assist with event coordination, training sessions, and internal meetings.
• Ensure compliance with company policies, procedures, and administrative standards.

Required Qualifications

• High school diploma or equivalent (relevant experience may substitute for education).
• Previous administrative, coordination, or office management experience preferred.
• Strong organizational skills and attention to detail.
• Effective verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to manage multiple tasks and deadlines in a fast-paced environment.

Physical Requirements

• Ability to sit for extended periods of time.
• Ability to bend, reach, and walk within office and shop environments.
• Must be able to hear and communicate via phone, radio, and in-person.
• Occasional lifting and filing of documents.
• Standing and walking on uneven terrain may be required periodically.

Accommodations

Arnold Machinery Company is committed to providing reasonable accommodations to individuals with disabilities to perform essential job functions.

Equal Opportunity