Legal Practice Assistant

King & Spalding is a leading global law firm with a commitment to excellence, innovation, and the seamless delivery of legal services. We harness innovative technology and exceptional talent to meet the complex needs of our clients in a fast-paced and dynamic legal landscape. 

We are seeking a dedicated professional to join our team as a Legal Practice Assistant in our Los Angeles, CA office. In this role, you will provide high level support to attorneys, manage complex schedules, oversee critical legal documentation and play a key role in exceptional client service. With competitive compensation, opportunities for professional growth and collaborative work environment.

Key Responsibilities: 

• Complete state and federal court filings and e-filings.

• Prepare legal documents such as pleadings, discovery, briefs, petitions, etc.

• Monitor and maintain attorney(s) case dockets.

• Open new clients and matters and prepare conflict of interest forms. 

• Perform administrative responsibilities and collaborate with other departments such as paralegal services, office services, finance and records. 

• Maintain client and, administrative filing for lawyers following established procedures.  

• Prepare files using FileTrail procedures and maintain appropriate records for storage. 

• Coordinate domestic and foreign travel including hotel, flights, car rentals and prepare travel itineraries and materials for meetings. 

• Maintain lawyers’ contacts in Outlook and BD Hub with accurate contact information and notes. 

• Answer and screen calls, field inquiries, relay messages, respond promptly to client in a timely manner. 

• Create, format, edit, proofread, and manage Word documents, Excel spreadsheets and PowerPoint presentations. 

• Assist lawyers with Marketing and Business Development functions including internet research, preparing materials for meetings and proposals, and coordinating lawyers’ biographies. 

• Track, organize, and process expense reports, reimbursements, and check requests using Chrome River. 

• Maintain CLE records for lawyers. 

• Manage and maintain lawyers’ schedules and calendars. 

• Work with Marketing and various office departments to schedule and organize meetings and events.  

• Interface and establish ongoing positive business relationships with clients. 

• Observe confidentiality of lawyer-client relationship. 

• Provide support and accompany team members during trials, including travel as required.

Qualifications: 

• Minimum of 7 - 10 years of mid- to large-sized law firm experience.

• Advanced experience with e-filing and e-service in state and federal courts.

• Bachelor’s degree preferred. 

• Ability to adapt to changes in work environment and manage competing demands. 

• Strong technical, organizational and administrative skills. 

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), experience with styles, generating TOAs/TOCs. 

• California litigation experience is required.

• Flexibility to work overtime as needed.

The firm offers a generous total compensation package with bonuses and raises awarded in recognition of individual merit-based performance. All full-time Business Services employees may participate in King & Spalding’s comprehensive benefit program including health and wellness plan, life and disability insurance, flexible spending accounts and a health savings account, a 401(k) plan, profit sharing plan, and a substantial Paid Time Off (PTO) program.

Pay Transparency Range:

The full-time annualized salary range is $90,000 - $115,000.
 

The salary offer will be contingent upon various factors, including but not limited to, relevant experience, internal equity, market data, job location, and other job-related factors permitted by law. 

Qualified candidates with arrest or conviction records will be considered for employment in accordance with the following laws if applicable:  City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, San Francisco Fair Chance Ordinance, the California Fair Chance Act.

King & Spalding LLP (K&S) is committed to providing equal empl