Administrative Assistant II

Description

Administrative Assistant II-Civil Process Primary Responsibilities:

Oversee and manage the Oldham County Sheriff’s Office Civil Process Division to include:

• Process and route Eviction Notices, Writs of Possession, Executions, and schedule set outs

• Process and route Civil Summons

• Process and route Garnishments

• Process and route Court Subpoenas

• Process and route Court Orders

• Process and route Notice Motions

• Process and route Small Claim Actions

• Process and route Show Cause Orders

• Process and route Juvenile Summons

• Process and route Jury Summons

Maintain and prepare the Quarterly Report for Summoning Jurors

Maintain and prepare the Monthly Report for Summoning Witnesses using Court Net

Process E-Files and payments

Assist and act as backup to the Managing Finance Director by becoming familiar with and performing the following tasks:

• Process and route daily deposits for the Tax and Fee accounts

• Prepare the monthly tax report

• Issue refunds on tax bills

• Process exemptions on tax bills

• Collect and process Franchise Tax payments

• Distribute monthly tax district checks

Research and provide Tax Bills for mortgage companies and homeowners

Process Property Tax Payments by mail

Collect and process in-person tax payments in all forms (cash, credit card, or check)

Scan Tax Payments by check using Merchant Source Capture, for automatic deposit

Balance Tax Payments daily, during busy months as needed

Assist Warrant Admin with routing and processing Warrants, Criminal Summons, Protective Orders, Mental Health Orders, Etc., as needed

Assist with front counter duties as needed, to include vehicle inspections, carry concealed deadly weapon permits, tax payments, etc.

Assist with organizing and collecting payments for charitable fund raisers (ex: golf scramble, shop with a deputy)

Serve as a Notary Public

Requirements

Minimum Requirements for Applicants: 

Qualifications

• Excellent written, verbal and communication skills
• Excellent organizational and time management skills
• Proficient knowledge of standard office administrative practice and procedures
• Proficient knowledge of managing and balancing financial accounts
• Attention to detail and accuracy
• Must have good Judgment and decision-making ability
• Maintain confidentiality
• Ability to take Initiative
• Must maintain a professional demeanor 
• Strong work ethic
• Must be able to multi-task

Computer Skills:

To perform this job successfully, an individual must have advanced computer skills.  Proficient in all Microsoft applications and social media platforms.

Certificates, Licenses, Registrations:

Valid driver’s license