Senior Administrative Assistant

Special Instructions

Dear Applicant,

The South Texas College Office of Human Resources will not be held responsible for redacting any confidential or sensitive information from the documents that you attach to your application. Confidential and sensitive information include the following:

• Social Security Number
• Date of Birth
• Age
• Citizenship Status
• Gender
• Ethnicity/Race
• Marital Status
• Applicant Photos
   

* A redaction guide can be found by clicking here.

Please make sure that you omit this information from your application prior to submission. We are advising you that the Office of Human Resources will be forwarding your application to the hiring department as per your submission.

Transcripts
Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).

Foreign transcripts
Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members

Job Description

Department: Division of Health Science Professions

General Statement of Job

The Senior Administrative Assistant provides administrative support and assistance to the Dean of Health Science Professions, facilitates communications, plans and follows-up on administrative matters. Assists with compiling, typing and tracking reports, as directed.

Specific Duties and Responsibilities

Essential Functions:

• Provides administrative support and assistance to the dean.
• Facilitates communications within the office and the College by anticipating, planning and following-up on administrative matters.
• Processes confidential information and coordinates various projects.
• Assists in administrative affairs of the dean.
• Coordinates the dean’s schedule.
• Conducts research and prepares reports and documents, as requested.
• Coordinates projects/reports with other departments and divisions.
• Manages and/or monitors multiple projects and coordinated tasks, with some weekend and evening work required to meet strict deadlines.
• Interacts with the public in a positive manner and answers questions regarding programs and department matters.
• Responds to internal and external inquiries and exercises sound judgment in addressing referral of inquiries or concerns.
• Addresses problems and concerns from students, faculty, staff and the public, and formulates solutions with great attention given to customer service.
• Maintains and updates documents, as requested.
• Coordinates division meetings, including but not limited to reserving and preparing facilities, preparing and distributing agendas and other meeting materials, and recording and transcribing meeting minutes.
• Performs other duties as assigned.

Required Education and Experience

• Bachelor's degree required.
• At least three (3) years of work experience in a professional work setting required.

Required Knowledge, Skills and Abilities

• Excellent oral, written and interpersonal communication skills.
• Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills.
• Strong proficiency in composing correspondence and preparing lengthy documents and reports.
• Strong critical-thinking and problem-solving skills.
• Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines.
• Ability to work independently as well as a team player within department and with others.
• Ability to adapt to constant change and periods of fast-paced, high-intensity work situations.
• Demonstrated commitment to achieving the vision and mission of South Texas College.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability