Legal Operations Associate / Associate Paralegal

Job Summary

The Legal Operations Associate / Associate Paralegal supports corporate legal functions with a focus on entity management, governance, and documentation. This role assists in forming, maintaining, and dissolving various legal entities, coordinating filings, and preparing corporate documents. The ideal candidate brings at least two years of corporate legal experience, strong organizational skills, and proficiency with legal systems and Microsoft Office tools. A paralegal certificate or equivalent qualifications in legal studies is strongly preferred.

Key Responsibilities

• Assist senior paralegals with all aspects of entity management including forming, dissolving, and maintaining domestic legal entities (LLCs, LPs, C-Corps, REITs), and corporate drafting, including resolutions, consents, certificates, charters, bylaws

• Working knowledge of entity management systems and registered agent database (CSC preferred)

• Follows-up on delegated assignments (both internally and externally) and tracks to completion

• Coordinates execution and delivery of closing agreements.

• Works closely with and supports department members, including preparing documents for signature and mailing/filing/printing/scanning

• Becomes familiar with Fairfield’s information storage system and fulfils requests to obtain stored information

• Notary (or willingness to obtain a notary certificate at Fairfield’s expense)

• Ability to remain poised/focused and thrive in fast-paced, high-volume environment

• Strong organizational skills and ability to prioritize multiple tasks

• Ability to focus on details and produce high-quality work product under tight deadlines

• Ability to adapt and reprioritize tasks in a changing environment

• Employs process-oriented thinking

• Excellent interpersonal, written and oral communication skills

• Self-motivated, highly analytical, quick learner, anticipates needs and takes steps to address

• Desire/willingness to take-on new and changing duties/tasks over time

• Exercises discretion with confidential information

• Advanced Microsoft Office (Outlook, Word, and Excel) skills

Education & Certifications

• Bachelor’s Degree and/or qualifications to be a paralegal by certification or education and work experience as set forth by the American Bar Association or any applicable state codes strongly preferred.

Experience

• 2+ years directly relevant corporate/subsidiary governance paralegal experience.

Skills & Competencies

• Assist senior paralegals with all aspects of entity management including forming, dissolving, and maintaining domestic legal entities (LLCs, LPs, C-Corps, REITs), and corporate drafting, including resolutions, consents, certificates, charters, bylaws

• Working knowledge of entity management systems and registered agent database (CSC preferred)

• Follows-up on delegated assignments (both internally and externally) and tracks to completion

• Coordinates execution and delivery of closing agreements.

• Works closely with and supports department members, including preparing documents for signature and mailing/filing/printing/scanning

• Becomes familiar with Fairfield’s information storage system and fulfils requests to obtain stored information

• Notary (or willingness to obtain a notary certificate at Fairfield’s expense)

• Ability to remain poised/focused and thrive in fast-paced, high-volume environment

• Strong organizational skills and ability to prioritize multiple tasks

• Ability to focus on details and produce high-quality work product under tight deadlines

• Ability to adapt and reprioritize tasks in a changing environment

• Employs process-oriented thinking

• Excellent interpersonal, written and oral communication skills

• Self-motivated, highly analytical, quick learner, anticipates needs and takes steps to address

• Desire/willingness to take-on new and changing duties/tasks over time

• Exercises discretion with confidential information

• Advanced Microsoft Office (Outlook, Word, and Excel) skills

Our Company:

At Fairfield, we are proud to be a leader in the multifamily housing industry. We are passionate about creating exceptional apartment living. Among the most experienced multifamily companies, Fairfield has developed and acquired over 1000 communities since 1985.  We are an award-winning company that proudl